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LOWER ALLITHWAITE PARISH COUNCIL MEETING MINUTES 2011

Minutes of Presentation given by Duncan Peake, Chief Executive of Holker Group of Companies and Jonathan Garratt, Managing Director of Cartmel Steeplechases Racecourse on Thursday, 21st July 2011 in Cartmel Village Hall.

Present:  Cllrs Huggett (Chairman), Allen (Vice Chair), Anderson, Barker, Bird, Bramwell, Drinkall, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson (Part of Meeting), County Cllr R Wilson, 9 Members of Public.


1.   Apologies   Non

2. Declarations of Interest  N/A

3. Public Participation  Not at this point.  The Chairman asked members of the public to        put up their hands when they wished to speak.

Duncan Peake confirmed that he had no vision for Cartmel as such, just a vision for Holker business with immediate concern regarding Local Development Framework (LDF).

Duncan Peake (DP) started by identifying the Holker business.  Their business touched Cartmel particularly with the racecourse most of all.  He confirmed an open and transparent business particularly with engagement with the Parish.  Also business in Scotland, holiday parks, Holker Hall, Burlington slate and limestone quarry, sand and gravel company, house building company, extensive property portfolio, woodland estate, 25 let farms with whole estate 17,000 acres.  Turnover 20 million per year, put back into local economy.  260 people employed plus casual workers.

His vision was all about sustainability – profit not only thing that drives them.  Legacy very important, with impact beneficial to community.  Has staff based in South Cumbria and affordable housing has to be faced up to.  They depend upon young people coming in but are finding problems recruiting young people.  He would like to be seen as an organisation deep rooted and as an organisation which wants to listen and work with communities around them.  LDF – front loaded approach which says you have got wide social provision of communities, this is about the wider economic and social agenda.  Keen to engage in process.  Framework is set now for development in communities, if landowner does not engage now – he misses the boat! Holker is major landowner. 

In Cartmel, the Stables site has been identified with “potential” and as a major opportunity for potential change.  Pit Farm – east side of Village, is accepted as having downsides as well as positives.  DP confirmed they were a long way from detailed planning application and potential allocations in Cartmel will have to have significant local consultation.  LDF process in South Lakeland specified 80 houses – only asked to allocate land.  Pit Farm has qualities which merit consideration - the site is deliverable.  As a local stakeholder he would want to deliver development which is a credit and benefit to the Village in terms of design and layout.  Not driven by bottom line.  Could be a sustainable site in terms of services and transport.  In the long term, Mr Procter’s business can be accommodated and there would be provision to maintain his business.  This site not as affected by flood risk as other areas are and there are precious few areas around in the Village.  A significant part will be enough for long term affordable housing for this community.  DP confirmed engaging with community re sports provision and Primary School, with provision for new school on site.  Cricket and Football for many years have occupied the land on Cartmel Park, they have problem with the need to invest in new sports facilities.  In order to tap into funding they have to demonstrate significant legal interest – Holker are not able to grant significant lease interest in middle of their business operations.  The proposed land west of Pit Farm has been offered as an alternative site, which could be granted suitable interest to enable them to apply for grants.  At the present time they have not said yes but are willing to explore the possibility.  A Primary School east of Cartmel would be best opportunity to provide best solution.  DP confirmed he would update on where they are in procedures (this would be entire area behind Haggs Lane).

Jonathan Garratt (JG) is continually asked “why more fixtures” and he explained that the way the industry is structured the British Horse Racing Society industry grants the fixtures.  Cartmel has to race in slots alongside 56 other racecourses.  Funding received from Horse Racing Levy Board (HRLB) who have high integrity costs, funds officials etc and is costly exercise.  The Horsemans Group, this group of entities is involved in equestrian side and have a say in horse racing.  Funding has been dramatically cut from the HRLB which means visitors are more important providing key funding.  The key aims: 1. Run commercially and invest back. 2. Stewardship. 3. Standing within racing industry - the need to be recognised, significant reputation upheld and improved. 4. Community – part of community. In past has been stressful, understandable, has large impact but aim not to have an adverse impact on residents.  He wanted to provide reassurance that they are trying to organise things so they don’t do that.  He stressed that few racecourses have stables which require horses to cross a road.  The stables were old timber constructions and have been flagged up as in need of significant improvement.   Stabling for 86 horses is the optimum number for re development.  No funds to build significant development but could have potential for houses in future.  Funds from this could contribute to further housing.

Asked where would re develop to and he considered any possibilities would be abutting racecourse – within 100 yards curtilage of the track.  Severn acres is one of the areas looked at.  Not fixed on any idea at this stage - too premature.  If get turned down, options are completely rebuild, look at alternative site, refurbishment of existing site.  If don’t outline as a business, everything out to public domain and it is recognised that we have to make a case.  If cannot make a case – won’t go forward.  Go through full democratic process.  Identified stable site as stables are verging on non compliance – got to find resources to develop the business. 

Any development over three has to provide affordable homes but Cllr Allen stressed that the Village needs to see affordable homes not market houses which would just go for second homes.  DP agreed that all rural communities are facing the same problem.  Open market provides resources for what is going to be affordable.  Land management is long term business.  Landowners at present are not going to come forward because of market but other considerations are lack of housing for young people.  We want to work with community and with SLDC.

It was asked if houses could have a covenant restricted to main residence?  This would result in more constraints of market housing – more constraints on affordable housing and affect freehold value of properties.  Effectively it is a balance.  Holker slightly different from outside developer under cash flow constraints, although not immune, because own the land – do not have to go out to the bank.  More opportunity to deliver affordable housing, other factors considered not just the bottom line.

Cllr M E Wilson considered that moving football and cricket clubs could be change to historic factor of village.  Cartmel tiny village, considered development to east would be creating another village, outside the village.  Taking heart out of the village.  The proposal put forward has serious issues to be addressed.  DP answered that the sports clubs need pavilion and sports practice area, potentially intensively used area.  Stressed no agenda to move sports clubs unless they want to move elsewhere.  It is not the case that we want them off.  We in turn have preserved the pitch for the clubs but footballers not able to play because of wet pitch due to use of racecourse.  DP stressed we want to work together to co exist.  Other possibilities and opportunities could be looked at which may be better for sports clubs.  If want to stay put – Holker won’t move them.  Discussion for sports clubs with Holker, will only go on if in their interests.  Because of LDF imposed by Government need to have grown up discussion.

It was considered Cartmel was being pinched upon.  What could be guaranteed.  Cllr Huggett confirmed yes, the Parish Council was concerned that outside influences taking village in a way that could not be coped with – being squeezed on all sides.  Not known what is in next round but if Holker site is included much more information is needed from DP. 

Cllr R Wilson asked about the overall viability of a project involving building a new Primary School.  A significant number of new homes would have to be built to make their plans viable and to recoup the outlay.  The benefit of planning and legacy gain which would benefit Cartmel specifically was questioned. Developers would have to pay into a Community Levy Infrastructure fund, controlled and distributed by SLDC.  DP confirmed that they have been asked to engage with two aspects of liability within the process.  Not just about housing, but to enhance social needs. They have simply talked with SLDC about whether something can be done to improve the Village.  The suggestion that these ideas will be railroaded through is totally false - this is a myth.  Holker are simply engaging in a democratic process.  If issues have to be addressed someone has to set the ball rolling.  We do not want to blow our credibility - this is very important.  If there is money in a pot that you cannot control - may not be viable.  Local communities have a better way of working.   SLDC premise is to build on land but with lasting benefits to the community - delivering benefits for the community.

The Parish Council did not know that the land had been put forward until after response.  DP agreed with hindsight should have done things differently, did not engage at this level where to get allocation.  Asked where would get access to sports field, DP answered through Haggs Lane, Anysome Road and pedestrian access through Orchard Close.  Carefully consider everything that could be done to improve facilities.  Holker are not encouraging sports clubs to move to make profit, in the current climate there is very little money from the public sector – worthy to explore the private sector.

It was considered parking in the village had become considerably worse since the rise in Car Park fees.  For a quick visit into the Village, people were not willing to pay £2 just to visit shops for short time stay. Could a short term fee be considered?  and also the toilets were being closed at 4pm and many people had called when closed – longer hours should be considered and a sign indicating other toilets in Village when closed was requested.  JG confirmed that £300,000 had been spent on the new car park and he considered that this was now a much more attractive car park.   He considered the racecourse was valuable to businesses.  Car Park costs would be £50,000 per year before VAT.  The costs involved maintaining toilets and repaying loan.  Unless £2 minimum charge was made not enough revenue could be generated.  If  charges were £1 for one hour could this get more people into the Car Park?  JG confirmed that local residents could obtain £50 yearly permit which he considered was very reasonable.  The suggestion that Steeplechases did not have to spend so much on the Car Park was answered by DP that this Car Park was situated in the middle of the village and it was needed to deliver something that the Village could be proud of.  On balance he considered the car park had benefited the Village rather than detracting from it.  He disagreed that parking on the streets and more clogging up was connected to the new car park – he confirmed people were using it.  It was suggested that coaches could not get through the Village to the Car Park because of all the parked cars. DP considered that double yellow lines throughout the village was not up to Holker but was willing to support and was willing to work together as collaborated working.  The Parish Plan group looking at traffic problems throughout the village could highlight better signing to Car Park. 

It was mentioned that significant development had started at Cartmel Primary School and if development of new school on proposed site took place how would this affect this investment?  DP answered the school had made decision to start on development, rather than wait for something which could be 15 years away and may or may not happen. It was asked if the site was included on plan when would development start? Speaking hypothetically here DP answered that proposed development would be phased for you over the next 15 years.

The Chairman  considered this had been a useful discussion and expressed thanks to Duncan Peake and Jonathan Garratt.  He thought people should leave with one thought – people come to Cartmel because of what it is, if dramatic changes to it think extremely carefully about all the implications – could be a good thing for sports clubs but wrong for village.  Keep talking for overall best interests of Village.  Any affordable housing in Cartmel could possibly not be affordable – could the answer be more rented? - a lot to consider.  Holker had been given a fair hearing.

The meeting closed at 9.00pm

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Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 14th July 2011

PRESENT:  Cllrs Huggett, (Chairman), Allen, (Vice Chair), Anderson, Barker, Bird, Drinkall, Shepherd, Unsworth, M Wilson, M E Wilson (for part of meeting) County Cllr Rod Wilson. 2 members of the public. 

1.    APOLOGIES FOR ABSENCE   Cllr Pascall, Sergeant Ken Jewell.

2.   APPROVAL OF MINUTES AS CIRCULATED The Minutes of  the Meeting held in The Village Hall, Cartmel on Thursday, 9th June 2011 as circulated were approved.  Proposed by Cllr Drinkall, seconded by Cllr Barker and signed as a true record.

3. DECLARATIONS OF INTEREST in respect of items on Agenda.  None.

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA   Not at this point.

5.    BUSINESS ARISING FROM MINUTE                                                                                          S                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          i)  Co-option of 3 Councillors for Allithwaite Ward  No applications had been received. 
   ii)  Lancashire County Council  Response to Consultation re Heysham to M6 Link Road.  It was generally felt that when completed this link road would be welcomed.  No objections.
  iii)  Parish Plan     Progress Report.  Cllr Allen reported on the meeting held on 12th July when Liz Cornford who represented the Youth of the Parish agreed to liase with John Evans.  Heather Drinkall & Barbara Copeland would meet Allithwaite & Cartmel Primary schools.  John Evans would contact Cllr Bird with regard to Cartmel Priory School.  The grant form would be progressed with Julia Wilson.  Good feedback had been received at Allithwaite Carnival but very little had been received from Cartmel residents.  Meetings with organisations in Allithwaite & Cartmel were being arranged.  Mr Bindless (member of the public) asked for an explanation of the consultation process.  He had submitted his views on 29/5/11 and had not received an acknowledgement.  Cllr Allen explained that the Parish Plan group were at the gathering information stage which would be formulated into a questionnaire in due course.
  iv)  Allithwaite Allotments  Result of meeting with allotment holders.  The working party had met with allotment holders.  It had been recommended to them that they form an Allotments Association to discuss their problems and come back to the Parish Council with proposals.  As yet, there was no confirmation that an association had been formed.  An email from Jo Loy complained about the loss of privacy from her property since the allotments had been formed.  Information in her email complained that people gathered there, cars “bib” their horns at whoever is there and that her daughter had witnessed her car bumped by the users of the allotments.  It was suggested that the Clerk thank her for her comments and suggest if her vehicle was being damaged it was a matter for the Police.  Proposed by the Chair that the garden allotments holders pay the same rent as last year (£15) – to be reviewed next year. 
   v)  Parish Council Cottage  Progress report.  Work had been completed by Bracken’s Building Company to make good the drainage, to stabilise and wet dash the gable end. Chimneys, slates and ridge tiles had been repaired, repairs had been done to rainwater goods.  The kitchen had been taken out and the next stage of damp proofing and plastering was being discussed.  Cllr Huggett considered all was going well.
  vi)  Cartmel Village Toilets  Repairs/sub-lease progress report. Cllr Huggett confirmed that repairs had been done at the toilets but not satisfactorily.  Andy Mason from NPS group and the contractor had met with Cllrs Huggett and Unsworth to discuss the work and agreement had been reached that the work required would be done.   There had been no positive feedback from NALC with regard to the sub-lease.  Advice was still being sought.  The new toilets in the Car Park were now open but closed at 4 pm and it was thought that this was too early.  This to be mentioned to Jonathan Garratt when meeting with him.
 vii)   Review of Standing Orders To approve/amend 1 – 17.  No amendments.  Proposed by Cllr Drinkall, seconded by Cllr Allen.
viii)  Review of Financial Orders  To approve/amend Part 1.  An addition of “Where possible” in the principles to be observed in connection with accounting duties had been suggested by Mr Winward the Internal Auditor and also that the bullet points should be numbered.  Proposed by Cllr Barker, seconded by Cllr Unsworth that these amendments be accepted.   Unanimous.
  ix)  Confirmation of Meeting with Duncan Peake, Holker Estates Co & Jonathan Garratt, Cartmel Steeplechases  The meeting had been arranged for Thursday, 21st July 2011 at 7.00pm in Cartmel Village Hall.
   x)  Vehicle Parking in Cartmel Village  To discuss problems and progress improvements.  Cllrs Allen, Huggett and M E Wilson had produced a letter to take around to traders asking for support in fostering a responsible parking attitude in their staff, suppliers and customers.  Notes would also be supplied for them to place under the windscreen of badly parked vehicles.  As always discussion took place for suggested solutions to the parking problems but Cllr Huggett recommended that the letters to traders should be tried to see if they had any effect. 
  xi)  Clerk’s Report.  The Clerk confirmed that the new Noticeboard provided by a donation from the Village Society was now in place.  Thanks were expressed to Cllrs Barker and Pascall and also to Michael Rawsthorn for the installation. A small brass plaque acknowledging this donation would be fixed to the side of the Noticeboard.  The Parish Council side of the Noticeboard was locked, the Clerk had a key and Cllr Barker was making a further two keys. District CouncillorCllr M E Wilson (via Cllr R Wilson) provided a report.  She had had a walk round both Cartmel and Allithwaite with Lorayne Woodend Development Plans Officer and was joined by Cllrs Pascall and Shepherd.  Road safety issues in different locations were highlighted.  A further, much shorter, round of consultation will take place during August with reports going to cabinet in September and full Council in October.  A final round of consultation with definite proposals will be at the end of the year beginning of next year.  Parishes would be kept fully informed and involved as the consultation moved to completion with final recommendations.  Cllr Wilson urged everybody to complete the SLDC survey on car parking on line or copies in Libraries.  At the LAP meeting allocated budget for projects was confirmed.  Projects urgently needed identifying or all the money would go to Grange who had projects up and running.  The Cartmel environmental enhancements were going well and are looking for more money.  The Allithwaite project had a problem with getting grass cleared largely because of getting rid of the rubbish.  County Councillor  Cllr R Wilson outlined complaints he had received.  The marking of a ghost footpath on Haggs Lane was awaiting approval from County Highways.  The complaint about the height of the fence at a Cottage on the bridge (corner with Haggs Lane) could possibly be above the height allowed.  He had received a complaint from Mr Richard Bindless regarding the junction of Aynsome Road and Haggs Lane.  Mr Bindless considered that fast reckless drivers were passing his property Town End Cottage, opposite the Pig & Whistle, were only looking right and not straight ahead/to the left at the junction of Haggs Lane and drivers were travelling down the one way street the wrong way. The blind corner from Aynsome Road past his property was a danger to pedestrians.  He considered here was a tragedy waiting to happen.  Cllr Wilson confirmed he had asked for a site meeting with Victoria Leper, County Highways. Funding for any markings/signing here would be difficult due to budget reduction and because money was only available for repairs.  His own members allowance would be used for a new school zone scheme which would be looking at speed issues, traffic management issues and pupil issues.  A further meeting had taken place with County Highways looking at the issues, looking at the possibility of 20 mph school time only scheme.  He confirmed again that he had the first chance of a footbridge for over the River Eea in Cartmel if a consultation with the residents, via the Parish Plan group, was in favour of a bridge.  Cllr Wilson confirmed that the Broadband project was further progressed.  CALC had asked for the name of our Broadband champion, this would be confirmed as Mike Pye – Grange and Cartmel LAP.   LAP funding was available and ideas were needed for projects to get kids up to age 19 off the streets - the criteria was requested for this.  Waste Sites  The Grange tip was under threat and there was a need to identify another area.

6.   FINANCE           
  i)   Parish Council    Community a/c £9,283.5.  Business Base Rate Tracker £22,000.00. 
 ii)   Money Received  Barclays Bank Interest £1.26
iii)  Cheques for Approval  Clerk June Salary £388.00 + £12.66 Expenses.  Broadband £18.35.  Record Office Fee £5.00. Brass Plaque for Noticeboard £32.00. SLDC Council Tax Cottage £67.00 (2nd payment).  Lengthsman May & June 23 hours £253.00. Cumbria Waste Recycling Ltd Cartmel Cemetery Bin £16.20 + £3.24 VAT.  Cartmel Village Hall Meetings & Parish Plan Meetings £64.00. Jon Wright Grasscutting May & June £228.00. Braken’s building work at Cottage £7,040.00 + £1,408.00 VAT.  Proposed by Cllr Allen, seconded by Cllr M Wilson that Finance be approved.  Unanimous.
 
7.   PLANNING 
   i) Consideration of relevant planning applications   SL/2011/0333 Approved; 0475 Approved; 0527/0528 Recommendations made.                 
  ii)  Applications Approved by SLDC: Two Storey Extension 1, Ridgeway, Allithwaite. 
 iii)  Applications Refused by SLDC  Directional Sales Sign The Pastures, Allithwaite.
 iv)  Applications Recommended for Approval by Parish Council  Garage, Car Port & Potting Shed Fairfield Lodge, Cartmel.  Alteration, refurbishment to ground floor accommodation & external re-decoration Kings Arms, Cartmel.  Entrance verandah, roofed over rear yard, car park extension & enclosed secondary access The Pheasant Inn, Allithwaite.  Extension to House, including conversion of barn as an extension, moving vehicular access onto road, new domestic garage and change of use to field into garden Garret House, Cartmel.  Directional Sales Sign The Pastures, Allithwaite (with condition).  Siting of static caravan for holiday accommodation Blenkett Wood Park, Allithwaite (observation only). 
  v)  Applications Recommended for Refusal by Parish Council   None to Date.

8.   CORRESPONDENCE  
  i)  CALC South Lakeland  Nominations for 2nd Parish Representative for CCC South Lakeland Committee.  No Councillor expressed an interest to be nominated.                     
 ii)  SLDC review of Car Parking Strategy  Consultation 6th July – 28th September 2011.  All Councillors had received a copy of the notification of this consultation.  Councillors were urged to complete the online questionnaire and paper copies would be requested.
 OTHER CORRESPONDENCE
  i)  Lieutenancy of Cumbria   HM The Queen’s Diamond Jubilee Beacons 2012.  The Lord-Lieutenant of Cumbria, Sir James Cropper invited Parish Councils to involve their community and participate in the lighting of Beacons to celebrate the work undertaken by HM The Queen over the last 60 years. There was a possibility that this could be liased with Grange Town Council.  This to be included on the Agenda next month.
 ii)   Cartmel Institute   A letter had been received by Cllr Huggett regarding the condition and problems facing the Trustees of Cartmel Institute.  Copies of this letter to be made available for Councillors. 

9.   OTHER MATTERS    None
 
10.  QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
       Cllr Unsworth  Asked about verge cutting.  C Cllr Wilson confirmed this would be done as per the rota.
       Cllr Bird  Considered the verge at four lane ends needed cutting and reported sign installed on Allithwaite-Grange road..
       Cllr Shepherd  Reported a litter bin by bus shelter in Allithwaite had not been emptied.  It was considered this may just have been missed and that this should be monitored.      
       Cllr Drinkall  Reported more spraying down Applebury Hill.  C Cllr Wilson confirmed that the public should not take out self sown or spray verges.  Spraying had also been done on Templand Lane.

The meeting closed at 9.30 pm and the Chairman thanked everyone for attending.  The next meeting of the Council will be held in the Community Centre, Allithwaite on Thursday, 11th August 2011. 

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Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 9th June 2011.

PRESENT:  Cllrs Huggett, (Chairman), Allen, (Vice Chair), Barker, Bird, Bramwell, Drinkall, Pascall, Unsworth, M Wilson, M E Wilson, County Cllr Rod Wilson. 6 members of the public (for part of the meeting).  Sergeant Ken Jewell (for beginning of meeting).

1.    APOLOGIES FOR ABSENCE   Cllr Shepherd

2.   APPROVAL OF MINUTES AS CIRCULATED The Minutes of the Annual General Meeting held in The Village Hall, Cartmel on Thursday, 12th May 2011 as circulated were approved.  Proposed by Cllr Pascall, seconded by Cllr Drinkall and signed as a true record

3. DECLARATIONS OF INTEREST in respect of items on Agenda.  None.

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA   See Item 5 iv)
Sergeant Ken Jewell gave an outline of crime occurring in the area since the last meeting.  He confirmed no major incidents occurred at the Races weekend.  47 calls for service had been received, 6 crimes reported which was down from last year – damage to car, assault on races and assault in village took place.  There were no arrests.  No debrief had taken place with Steeplechases since the races.  Cllr Allen confirmed it was nice to see Police presence in the Village in the evening after the crowds.  Police checks on Licensed scrap metal businesses were being carried out.

5.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             i)  Co-option of 3 Councillors for Allithwaite Ward  No applications had been received.  The vacancies had been advertised in the Parish Magazine, Noticeboards and the website.  Unfortunately, Grange Now had omitted to include the article in their June issue.
 ii)  Cartmel Primary School Report  (Cllr Barker)  It has been a busy time for the school.  63 children on role and several children have transferred with 3 more children hopefully starting before September.  There are 8 children starting in reception in September. The redevelopment of the school hall facility has been successful in achieving a grant from the Local Authority which will be matched funded.  The building work will start soon, subject to planning permission due any time.  Class 3 have recently completed a topic on “Thrills and Spills” which involved two visits to Blackpool Pleasure Beach.  3 children were invited to Carlisle Cathedral in March to a special service to commemorate the anniversary of the Children’s Society and the King James Bible.  Classes 1 & 2 went to Dalton Zoo and have undertaken additional trips in the local area.  To celebrate the World Wedding a ceremony was held when 2 toy mice were married at Cartmel Priory .  The wedding was followed by a reception and disco in the school.  This term the school is looking forward to Class 3 residential visit to Glasgow, sports activities, trips to Liverpool and Bowness and the further development of the school grounds.   Cartmel Village Hall   The accounts will be available next month.
  iii)  Parish Plan  The next meeting will be on Tuesday, 14th June.  All residents should now have received a copy of the leaflet outlining the plan and asking for their support and views.  Suggestion boxes had been placed in various places throughout Cartmel and Allithwaite and the group would attend Allithwaite Carnival, possibly Cartmel Show and Food Market.  A complaint had been received about how the group had been set up and interest had been shown by a few.
  iv)  Allithwaite Allotments   Various working party meetings had taken place.  Several allotment holders were present to challenge the refusal to allow sheds on the Allotments.  Cllr Huggett confirmed that sheds would not be allowed, it was questioned how is a greenhouse different from a shed.  It was considered that greenhouses were not solid structures and were for growing purposes.  District Councillor M E Wilson would check on planning permission for sheds on allotments which could be different from sheds on private gardens.  A meeting was arranged to meet the allotment holders for further discussion on site on Friday, 17th June 2011.
   v) Parish Council Cottage   Work had now started and the drains had been investigated and work carried out but not as yet connected.  Scaffolding had gone up to allow replacing the chimneys, the bulge and defective render on the gable wall.  An account from SLDC for Council Tax had been received.  Unfortunately the 12 months uninhabitable exemption had now expired and Council Tax was due.  This was an expenditure not budgeted for.  Cllr M E Wilson had pursued this but had been told that this was national policy and could not be avoided.
  vi)  Cartmel Village Toilets  The Cartmel Trust were running the toilets although the sublease had not been returned from CALC.  The Clerk had expressed concern at the length of time CALC were taking with this and unfortunately the lease had now been sent off to NALC.  The maintenance work promised by SLDC would start week beginning 20th June.  The toilets would probably have to be closed while the work was carried out.  The new toilets on the Car Park had not yet been opened.  Confirmation had been received from SLDC that due to the application for a small business rate relief, no business rates would have to be paid until October 2011 and a further extension to this date had been announced at this years budget which meant that nothing would have to be paid until October 2012.
 vii)   Quarry at Allithwaite   Evidence from a valuation entry and the 1910 Finance Act Map clearly showed that the “Township of Allithwaite Lower” were the owners of the public quarry at Allithwaite.  An enquiry to Mark Brennand, Senior Historic Environment Officer for CCC confirmed the existence of two lime kilns one should have been close to where the track enters the quarry but in a ruinous state.  He could not locate this one.  The other at the south-western corner of the quarry appeared to be in a reasonable overall condition but some work in both terms of clearance and consolidation to bring it back to a good overall condition was needed.  Cllr Huggett suggested that the residents would need to be consulted on what they would like to see happen at the quarry.   Some rubbish still needed clearing and a lot of work would have to be carried out to clear a road up to the quarry.  This to be looked at by the Parish Plan group.
viii)  Footway over River Eea  A request had been made via Cllr Unsworth for a footway over the River as it was considered that Church Bridge was busy and dangerous for pedestrians.  A copy of the Land Registry showed that the section of Ford Road running alongside of the Kings Arms was not in their ownership.  Once again it was considered that consultation should be carried out with the Village residents to confirm if this is something that they would wish to see.  This would justify if a further separate consultation should take place.  C Cllr Wilson confirmed that consultation with the County Council would need to take place, a right of way would have to be set up, planning permission and environment agency permission sought, the question was asked who would fund and maintain the bridge?  there would be health and safety implications all resulting in a very lengthy process.  Cllr Wilson confirmed he had first refusal of a flood bridge!  In the first instance the Parish Plan group to consult on this.
  ix)   Cartmel Cemetery  The working party had considered the application for the installation of a tablet on the grave of  Shirley Castle.  This tablet would contain the names of six family members not actually buried in the Cemetery.  The working party recommended that it was inappropriate that this plaque was installed.  Cllr Huggett confirmed that, if the request had been received for the PCC side of the Cemetery, the Diocesan Registrar would also not look kindly on this request.  Proposed by the Chair and Unanimously agreed not to approve this application.
  x)  Clerk’s Report  The Clerk confirmed that copies of correspondence had been received from Mr Leech, Hesketh Cottage, Allithwaite Road, Cartmel and SLDC regarding the land allocation plan and the proposed Hamlet designation for Headless Cross.  These copies were displayed on the table for Councillors to read.  SLDC had enquired if the PC had any training requirements with regard to the Code of Conduct.  As the vacancies had not yet been filled by co-option no training would be requested at this time.   District Councillor    Cllr M E Wilson informed Councillors that South Lakes Housing were consulting with their tenants regarding becoming a Housing Association which would be run independently from the Council. This all related to the amount of debt owed by SLDC and meant that the Housing Association would take on a smaller debt which would allow excess income to be used for maintenance and possibly building more new housing instead of the money going to the government.  This was all dependant on which way the tenants voted.  A member of the public asked if this would mean more areas of only social housing.  Cllr Wilson confirmed that all development would be mixed housing. Large Household Waste Collection  This service was being looked at for collection of large items in the house rather than on the roadside.  Fridges and freezers would have a charge – talks were progressing.  She considered the next round of consultation on the Land Allocation Plans would be July for areas of new land put forward.  She urged everyone to complete the Housing Survey consultation which was being delivered at the present time to residents.  County Councillor Cllr Wilson confirmed again his submission to the LDF regarding the infrastructure.  Road resurfacing diversions were in operation, cones would be placed on corner of Haggs Lane when Main Street, Grange was closed on the 19th June.  There was a possibility that plans would be drawn up for a ghost footpath on Haggs Lane.  General complaints had been received about parking in The Square at Cartmel and a trailer on Town End Meadow had been moved with Police help. It had not been recommended that gritting on Egg Pudding Stone to A590 would be included in the priority system but Cllr Wilson confirmed a major review is to take place of all gritting routes in the near future. The order for new grit bins for our Parish would be investigated as it was considered that not all had been delivered.  He urged Councillors to respond to the Library Consultation and confirmed a community event would take place at Grange Library on 13th June.  The removal of self sets and use of weed killer on verges at Applebury Hill was not permitted, if anyone is seen carrying out this work they should be reported to the County Council.

6.   FINANCE           
  i)   Parish Council    Community a/c £10,003.10.  Business Base Rate Tracker £22,000.00. 
 ii)   Money Received  None.
iii)  Cheques for Approval  Clerk May Salary £388.00 + £15.97 Expenses.  Broadband £18.35.  Jon Wright Grasscutting March & April £228.00.  SLDC Council Tax Cottage £69.22 (1st payment). Proposed by Cllr Bramwell, seconded by Cllr M Wilson that Finance be approved.  Unanimous.
 
7.   PLANNING 
   i) Consideration of relevant planning applications   SL/2011/0328 (Observation submitted); 0334 Approved (with condition); 0314 Approved; 0378 Approved; 0379 Approved; 0374 Approved.    
  ii)  Applications Approved by SLDC: Dwelling Bankfield, Jack Hill, Allithwaite. 
 iii)  Applications Refused by SLDC  None to Date.                                                            
 iv)  Applications Recommended for Approval by Parish Council  Dwelling Bankfield, Jack Hill, Allithwaite. Two Storey Extension Ridgeway, Jack Hill, Allithwaite.
  v)  Applications Recommended for Refusal by Parish Council   None to Date.
 vi)  Applications Approved by CCC  New Primary School Hall & Kitchen Cartmel CE Primary School
vii)  SLDC Notification of Appeal  The Pastures – erection of ancillary domestic accommodation.

8.   CORRESPONDENCE  
  i)  Lancashire County Council  Consultation re Heysham to M6 Link Road.  Consideration to be given to this with proposed response next month.

 OTHER CORRESPONDENCE
  i)   Correspondence from Elles Van Der Vuurst  This correspondence received at the beginning of the meeting expressed anger at the disrespect shown by people in Cartmel Village parking on the white lines time and again.  Elles Van Der Vuurst was under the impression that the Parish Council could go along with yellow paint and solve the problem if they really cared about the village.  It was agreed that the problem was getting worse.  Cllr M E Wilson confirmed that the Cartmel Traders had also raised this issue.  Cllr Allen considered that Cllr Wilson should take this issue back to the traders requesting that they educate their customers and staff not to park on the white lines and cause obstructions in the village.  County Cllr Wilson considered that some progress had been made and was willing to provide funding for paint for a ghost footpath at Clogger Beck. It was pointed out that creating ghost footpaths only pushed the problem out to other areas.  Cllr M E Wilson suggested a combined letter with possibly the traders, to hand out around the Village asking for co-operation with parking. Cllr Huggett had spoken to a Coach driver who was dropping his passengers off outside the Priory School.  The driver was new to Cartmel and had not seen any signs for a Car Park or coach park – could Holker be asked for more signs?  Cllr Huggett confirmed that the Priory are aware of problems of parking for Church services and are looking at creating parking spaces in the Vicarage garden for 22 cars.   The problem to be discussed at the next meeting.
 
9.   OTHER MATTERS 
  i)  Review of Standing Orders  The Clerk had printed up to No 17 of Standing Orders and asked that Councillors study these and bring back to the next meeting proposals for any amendments.
 ii)  Review of Financial Regulations  The first page of Financial Regulations had been printed for every Councillor with the request as above.

10.  QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
       Cllr Pascall  Confirmed the Cumbria in Bloom judging would take place in Cartmel on 7th July.  There would be a litter pick around the route at 10.00am on 2nd July.
        Cllr Barker  Outlined several complaints about the Bank Holiday Race Meeting, i.e. barrier at top of Park Road, sand on road, traffic cones removed early on Haggs Lane, one-way system not reversed until 5pm and the contents of a letter distributed to the Village by Jonathan Garratt. Cllr Huggett confirmed a meeting with Cartmel Steeplechases would be set up after the July meeting.  He considered more people should take initiative themselves and complain personally.
         Cllr M E Wilson  Asked if the PC had any objection to Cartmel Traders installing new signing in Village, this should also be mentioned to the Village Society.  Cllr Wilson considered that Holker Estates needed to share their vision for the Cartmel area with the PC following their proposals to the Land Allocation for land west of Pit Farm.   It was generally agreed that this development would basically build a new village and fundamentally change Cartmel.  A request to be forwarded to Holker Estates to make a presentation for Holker vision for the Cartmel area with a separate meeting arranged for this.  Cllr Wilson had spoken to David Unsworth about the wall and gap being used by the public through the Methodist Church land.  She considered that the members of the Methodist Church did not know what they wanted.  The plans were not definitive and clear but Mr Unsworth had agreed to work with them, he considered the gap was good for disabled access but would fill it up if that was what they wanted.
          Cllr Huggett   had witnessed liquid rubbish emptied on the road from L’Enclume.  The Environmental Health officer had visited and was satisfied that the correct disposal system was in place.  This to be monitored and logged.

The meeting closed at 10.00 pm and the Chairman thanked everyone for attending.  The next meeting of the Council will be held in the Village Hall, Cartmel on Thursday, 14th July 2011.               

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Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 13th January 2011.

PRESENT:  Cllrs Huggett, (Chairman), Anderson, Barker, Bird, Bramwell, Drinkall, Fearon, Palmer, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson, County Cllr Rod Wilson (for part of the meeting).  5 members of the public.

1.    APOLOGIES FOR ABSENCE   Cllr Allen

2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 9th December 2010 as circulated were approved with amendment to spelling in 5)iii – English not England and also with addition in 8)i that Cllr Pascall, Derbyshire and Unsworth distributed grit to Allithwaite and Cartmel bins and heaps. Proposed by Cllr Pascall,  seconded by Cllr Shepherd and signed as a true record

3. DECLARATIONS OF INTEREST  in respect of items on Agenda.  None.

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  It was requested by a member of the public attending that an Open Day to view LDF development sites be arranged.

At this point County Councillor Rod Wilson gave his report in order for him to leave early.
County Councillor Report  Cllr Wilson had produced a written report for Cllrs and he summaries the points.  Broadband Pioneer  Sandy Kitching had agreed to be a Broadband Pioneer as requested by Tim Farron.  The LAP agreed to set up a working party to do preparatory work for a Pilot to ensure Cumbria has fourth generation Broadband.  Rod Wilson, David Huggett and Sandy Kitching will be on the group.  Road Safety minor works in Allithwaite  The designs have been completed and the orders placed.  The Allithwaite group to look again for road safety measures which could be fed into the Parish Plan.  Gritting in Cartmel Village  Traders had complained about lack of gritting in Village centre.  Even though residents living at Clogger Beck had used grit at the corner, Clogger Beck Cottage wall had been hit four times.  Highways engineers had visited the site but discovered no obvious solution was apparent.  A request could be made to ask for the road  (which is a bus route) plus the Causeway to be added to priority three gritting route.  Gritting to A590  Cllr Wilson has asked Highways to reconsider their rejection  of Longlands Farm to the A590 via Egg Pudding Stone to be a priority three gritting route.  Better Highways  The new arrangements are now in place.  Cllr Wilson will meet the local team to help understand how they will operate.  20mph speeding restrictions  Cllr Wilson had contacted Keith Masser (Acting Area Highways Engineer) asking for consideration of ways to enhance safety issues in the vicinity of the two Cartmel Schools.  He was keen for some kind of designated school zone which promoted student safety.  A copy of his request and a copy of the information report from the CC Local committee meeting discussing speeding concerns including 20mph speed restrictions was made available to Cllrs (see Item 8i).  A Department for Transport “Call for comments on revision of DfT’s speed limit circular was given to Chairman and Clerk.  (Cllr Wilson left the meeting).

5.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    
  i)  Market Cross, The Square, Cartmel   An email from Stonecraft Design confirmed that the reason for treating the stonework with water seal was to lessen the effect of penetrating water after the stonework had been dressed back.  This treatment does not alter the appearance of the stone or seal the stonework so much as it cannot breath.  Stonecraft Design are still willing to carry out the repairs even if the PC decided against the water seal – the concerns were that the stone is in a bad way and anything that could be done to try and prolong its life is worth doing.  A Statement of Significance and an Impact Assessment was still needed to apply for LBC.
 ii)  Local Development Plans  Arrangements for residents open days. The Public Consultation will run from 21st January to 15th April 2011.  A display of all sites in the Cartmel Peninsular could be viewed in the foyer of the Victoria Hall from 21st Jan and SLDC would attend ‘drop in’ days at Grange on 11th February and at Cark on 3rd March. Cllr M E Wilson confirmed that a definitive answer for the decision of the adopted plans would be received by the end of 2011.   Discussion took place regarding a day for residents to view the sites in Allithwaite & Cartmel.  On the 5th February an Open Afternoon had been planned for residents to give views/comments etc regarding the Parish Plan.  Cllr M E Wilson suggested that the LDF could also be discussed on this day and proposed Allithwaite Community Centre 10-12 and Cartmel Village Hall in the afternoon. Cllr M E Wilson was willing to deliver flyers informing residents and hoped for a volume of comments/views on the day.  A letter from Michael Jackson asked why a public meeting had not been arranged by the PC.  The Clerk had confirmed to him that this was being discussed at the January meeting.  Mr Jackson had put forward sites for consideration but had made it clear that he did not feel these were appropriate for large scale development.  A letter from Trevor Wilson had been received confirming that he had put forward a parcel of land adjacent to Lyndene at the top of Holme Lane and was prepared to give as much land as was required to improve the road on the way into Allithwaite.  Correspondence noted and would be acknowledged.  Cllr M E Wilson outlined several matters from SLDC including that building had been allocated in three phases – 5 year blocks. She also confirmed that a mistake had been made regarding identifying Headless Cross as a hamlet and it was therefore included as part of Cartmel.  She reinforced her advice of last month – that the PC need to have a definite view on what they wanted to see happen and that the new Localism Bill would have greater recognition of communities having their say.
iii)   Parish Plan   The next meeting would be Tuesday 18th January in Cartmel Village Hall.
  iv)  Allotments – Parish Council Field   The work to form the entrance to the allotments was finished other than cementing on the top of the wall.  Due to the bad weather this had not yet been done.  The quotation did not include reinstating the gate and fencing to the wall.  The tenant was due to take over the grazing rights from 1st February and Cllr Huggett considered that this should be done in time for this. He estimated the fencing to separate the field from the allotments would cost in the region of £250.  Proposed by Cllr Bramwell, seconded by Cllr Drinkall to go ahead and arrange for the work to be done.  Unanimous.
   v)   Parish Council Cottage  Cllr Huggett confirmed that almost all the estimates had been done and that hopefully the grant could be applied for at the beginning of next week. 
  vi)  Cartmel Village Toilets   Progress report and Heads of Terms Agreement.  (All Councillors had been provided with a copy). The ‘Heads of Terms’ agreement had been received from SLDC and the lease would commence on 1st April 2011.  The use of the building would only be for a Public convenience and if the Parish Council (Tenant) no longer wished to run the premises as a Public Convenience then notice of not less than 12 months must be given to the Landlord (the building would revert back to SLDC if not used as toilets).  The rent would be £1 per annum (if demanded) for the duration of the Term (99 years).  The Tenant to have full repairing and insuring liability and to decorate externally and internally every 5 years.  The toilets to be open minimum 1st April until 31st October every year.  Each party to meet their own legal costs in the preparation and completion of the lease.  Cllr M E Wilson considered SLDC had confirmed that they would decorate internally and externally before the hand over and also that it had been verbally agreed that SLDC would pay all legal fees connected to the lease.  Cllr Barker asked the question where the money was coming from to keep the toilets open?   it was agreed that the toilets were an asset to the Village and should have the Village involved.  The Village Society, Cartmel Traders and the Cartmel Amenities Trust would be asked for help financially and Cartmel Steeplechases had agreed in the Deed of Surrender to clean the toilets until the new toilets were built.  The unknown extra cost was the insurance and maintenance/repairs re bursts and blockages etc.  CALC to be asked if we need independent legal advice and enquiries to be made re insurance for the toilets.
 vii)  Cartmel Primary School  Suggestions for painting in bus shelter.  Cllr Huggett had approached the Primary School regarding the designs submitted to the Parish Council.  It was confirmed that this was just a project that the children had been involved in and they did not propose putting them into the bus shelter.  Cllr Huggett confirmed he would go back to the school to discuss further.
viii)  Clerk’s Report   Sign for Jack Hill  A request from a resident of Jack Hill had been made for a replacement road sign at the top of Jack Hill and this had now been provided by SLDC.   King George V Jubilee Playing Field committee had provided feedback regarding the installation of the new equipment (team swing and pre-school climbing frame with slide).  The installation had been affected by the extreme weather conditions.  This project has been made possible by the kind donation from Cllr Rod Wilson, sponsorship money from the Tower to Tower Bike Ride, the Kilimanjaro Climb and a donation from the Charles Godwin Trust along with many other donations and fundraising events and positive feedback had been received from the local community.  Website  Feedback from Andrew Armitage confirmed that 54 visits had been made to the website over the last 30 days.  72% of visits are from people viewing the site for the first time.  The home page is the most popular, followed by the clubs & societies, business listings and whats on.   District Councillor Report  Cllr M E Wilson confirmed that she had received a register of interest from five residents wishing to help with the Allithwaite environmental planting scheme – this would be progressed.  A presentation from Lakes Leisure at the  January LAP meeting outlined the delivery of outreach sporting activities across the LAP area.  Funding was being provided by the LAP for projects with young adults “training for community volunteers”, this training would end with a qualification and would be advertised to youth groups. Cllr Wilson suggested that information from the LAP meetings could be included on the website.  County Councillor Report  see beginning of Minutes.

6.   FINANCE           
 i)   Parish Council    Community a/c £2,222.82. Business Base Rate Tracker £17,944.44.  Car Park  Community Account £1,146.19.                                     ii) Money Received  Fishwicks Ltd Funeral Directors £97.00 the late Marion Bell (existing grave).  Local Area Partnership Environmental Improvement Grant £1,635.00.  Barclays Bank Interest £2.39.
iii) Cheques for Approval  Clerk  December (+ November back pay) Salary £398.00 + £10.69 Expenses.  Broadband £17.99.  Lengthsman (December) 38 hrs £418.00.  CCC Newsletters £64.00.  Cartmel Institute Parish Plan Meetings £42.00.  Jon Wright Grass & Hedges Cutting £81.00.  Saska Systems (Computer repair) £30.00.  Cartmel Allotments Association Grant £855.00.  Allithwaite Playing Fields & Community Centre £12.00 (meeting 23/11/10).  Proposed by Cllr Pascall, seconded by Cllr Barker that Finance be approved.   Unanimous. 
 v)   Budget & Precept  Because still awaiting approval of grant money – precept will be discussed again next month.

7.   PLANNING 
   i)  Consideration of relevant planning applications   SL/2010/1047 Approved, 1053 Approved, 0939 & 0940 Approved, 1086 Approved, 1096 Approved.
  ii) Applications Approved by SLDC:  Conversion of barn to dwelling & alterations to vehicular & pedestrian access Hillside Farm, Allithwaite.
 iii) Applications Refused by SLDC  None to Date.                                                           
 iv) Applications Recommended for Approval by Parish Council  Conversion of barn to dwelling & alterations to vehicular & pedestrian access Hillside Farm, Allithwaite.  New dwelling & alteration to vehicular & pedestrian access Hillside Farm, Allithwaite.  Increase hardstanding area to car park & demarcation of parking spaces Cartmel Park. 
  v)  Applications Recommended for Refusal by Parish Council   None to Date.
 vi) SLDC Notification of Electronic Consultation with Parish/Town Councils  Forum 18th January for demonstration.  SLDC confirmed that the Government has actively encouraged architects and members of the public to submit planning applications electronically via the planning portal.  Therefore, in order to minimise costs they have decided it would be more cost effective for them to consult the Parish Council electronically.  Cllr Huggett considered this would involve an awful lot of extra work for the PC.  Cllr Drinkall was against this as she did not have a computer and had no intention of purchasing one.  Several other Parish Councillors did not have a computer and it was difficult to envisage how this would work.  The Chairman and Clerk would attend the demonstration and put forward representations.
vii)  Application Withdrawn  New Dwelling & alteration to vehicular & pedestrian access Hillside Farm, Allithwaite. 

8.   CORRESPONDENCE  
  i)  CCC Policy regarding Speed Limits  Update.  See County Councillor Report above.  Cllr Huggett suggested that arrangements be made in due course to discuss with the Primary and Secondary Schools at Cartmel and the Primary School at Allithwaite regarding the introduction of safety issues i.e.20mph.  Councillor Rod Wilson had confirmed that the introduction of this in Cartmel would be funded by his Members Allowance in the next financial year – arrangements for Allithwaite would be carried out at a future date.
OTHER CORRESPONDENCE  
  i)  SLDC Waste Collection Review  A task group had been formed with the aim of examining the authority’s waste collection service and identifying any areas for improvement.  Views are requested on the waste collection service.  In particular – the range of materials collected; the ease of use of the wheelie bins and blue boxes; any experience had with the assisted collection service.  No date had been included for views and all Councillors were asked to let the Clerk know their views.
 ii)  SLDC Five Year Strategy  The 5 Year Strategy had been received by email.  The Clerk had forwarded this to all Cllrs with email addresses.  Four key priorities for the District Council in the next five years are housing; economic development; environment including climate change; culture and the arts.  A paper copy to be requested for Cllrs without computers.

9.   OTHER MATTERS 
  i)  Cartmel Village Society  Possible purchase & installation of red telephone box.  Mrs Sandra Pascall  representing the Village Society and co-ordinator of an enquiry into a red telephone box being re-installed in The Square at Cartmel, outlined the plan and asked for Parish Council assistance and approval of funding a ‘Pay Managed’ scheme after 5 years.  Thanks were expressed to Cllr Unsworth for bringing the reinstatement of a red telephone box to the attention of the Village Society at a PC meeting.  An initial enquiry had been made and the CVS decided to go ahead with more investigations.  A company ‘British Bits’ in Lincolnshire had previously provided a quotation in Sept 2010 for £2,445.00 which included fully restored box and delivery – they had confirmed they would honour this price.  BT had been asked for details on reinstating a red box and information was as yet not received.  BT has two schemes for red boxes ‘Pay Managed’ scheme and ‘Paid For’ payphones known as rented.  Mrs Pascall confirmed that the Village Society favoured the ‘Pay Managed’ scheme which would involve a cost of £385 per year which would include free installation of the payphone mechanism and line; free upgrades and modifications to meet, for example, coin changes or direct dialling code changes, free repairs or replacements after theft or vandalism, free cash collection including automatic alerts to Payphone control centre that the pay box was 75% full of cash, free maintenance for fault repairs which includes a self-diagnostic fault software so it can identify and report up to 80% of potential faults direct to the BT control.  Whoever signed up to the scheme would be responsible for cleaning and any broken panels of glass, for painting every 10 years and for Public Liability Insurance.  Mrs Pascall confirmed that the Cartmel Village Society were happy to provide the funding for a red phone box in the Village Square, the installation and also pay for the ‘Pay Managed’ scheme for 5 years.  She was asking for Parish Council support and approval of the installation of the box and provision of the funding after a 5 year period plus help to take the scheme forward.    The Chairman suggested meeting with representatives of the Village Society when notification was received from BT that the installation scheme could be progressed and that they were willing to attend a site visit.
 ii)  Cartmel Cemetery  report of vehicle in Cemetery grounds.  Cllr Fearon had encountered a vehicle in the Cemetery grounds and when mentioning that vehicles were not allowed he had received a scathing reply.  Cllr Huggett would look into measures to prevent this happening again.
iii)  Parish Field Grazing Rights 2011  Mr Michael Moorhouse was interested in renting again.  The question was asked if the rent should be reduced because of reduction in grazing because of area taken over by allotments.  Proposed by Cllr Bramwell, seconded by Cllr M E Wilson that the field should be offered to Mr Moorhouse at the same rent as this had not been increased in many years.  Unanimous.
iv)  Grass Cutting 2011  Jon Wright was willing to continue for the 2011 season and had confirmed there would be no increase in costs.  Proposed by Cllr Drinkall, seconded by Cllr M Wilson that Jon Wright be asked to continue.  Unanimous.

10.  QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
        Cllr Pascall  Reported unrestricted sign very dull on Cark Road and also the sign was turned.  Mr D Hunt (member of the public) offered to tighten this up.  A part of the wall on Locker Lane had fallen down.
        Cllr Shepherd  Reported a large stone on the pavement on Church Road.
        Cllr M E Wilson   Confirmed that the Better Highways new scheme was up and running now and a list should be made out of back log of jobs needing attention.
          Cllr Huggett  Had reported to CCC flooding that had occurred on  Aynsome Road.  He was waiting for a site meeting with Highways about this.

The Meeting closed at 9.30pm and the Chairman thanked everyone for attending. The next meeting will be held in the Village Hall, Cartmel on Thursday,  10th February 2011 at 7.15pm.              

 

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LOWER ALLITHWAITE PARISH COUNCIL MEETING MINUTES 2010

LOWER ALLITHWAITE PARISH COUNCIL

Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 9th December 2010

PRESENT:  Cllrs Huggett, (Chairman), Allen (Vice Chair), Anderson, Barker, Bird, Bramwell, Derbyshire, Drinkall, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson.  2 members of the public.


1.    APOLOGIES FOR ABSENCE   Cllrs Bramwell, Fearon, County Cllr R Wilson.
2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 11th November2010 as circulated were approved. Proposed by Cllr Pascall,  seconded by Cllr Shepherd and signed as a true record.

3. DECLARATIONS OF INTEREST  in respect of items on Agenda.  Cllr Drinkall (prejudicial) Cllr Bird (personal) Planning Applications SL/2010/9967 & 0968.

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  Item 5.vii)  Below.

5.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         
  i) Market Cross, The Square, Cartmel   A letter had been sent to Andrew Irvine, Stonecraft Design for justification of using a water repellent on the stonework as requested by the Listed Building Consent application.  Andrew had suffered an accident – this item to be deferred to next month.
 ii)  Allithwaite Website   The Clerk had received training from Andrew Armitage regarding entering and deleting information from the website.  She would also like to do this for the Cartmel site.  Cllr M E Wilson thought that this could be done by just clicking over to the Cartmel site.  Information to be obtained from Sandy Kitching.
iii)  Parish Plan   A further meeting had taken place and it was considered a good positive meeting.  The group would meet with Rural Cumbria on 18th January and a meeting with the traders was arranged for 25th January.  It was hoped an Open Day could be arranged in the Village Hall in February.  Richard England of Cavendish Arms suggested and would host an informal meeting with food – a chance for people to get together.  John Evans had been asked to write-up the Parish Plan.  It was considered there was a lot to consult the community about and the timescale for the plan would probably be 18 months.
  iv)  Allotments – Parish Council Field   Peter Lambeth had started work on the allotment entrance.  The wall had been taken down, the ground excavated and levelled and hard core had been laid.  The entrance on Vicarage Lane for the tenant of the field had been opened up.  A letter from Mrs Brandon, Greystones, Vicarage Lane had been received (property opposite entrance to field) and she expressed concern that its position was in a narrow part of the road and may require the farmer to manoeuvre very close to her boundary wall.  This concern was noted.
   v)  Parish Council Cottage  The grant application had been sent to Heather Squire, Housing Renewal Officer at SLDC.  However, an email from her confirmed that two quotes for any works were needed for the application and the analysis was not acceptable.  She would like to see a copy of the technical specification for the proposed electric central heating also.  She would be away until Tuesday 21st December with an office move in her absence.  She suggested that no paper work should be sent to her until after her return.
  vi)  Cartmel Village Toilets   Cllrs Huggett, Allen, M E Wilson and Unsworth had met to discuss the way forward.  A meeting had been arranged with Caroline Leigh, Corporate Asset Manager, SLDC for 16th December.  It was confirmed that the Chair of the Traders was quite keen to raise funding for the running of the toilets and that the Village Society and the Priory PCC could be asked also.  An open meeting could take place to get all areas of the Village interested and supporting financially. One of the suggestions was that the toilets could open for 9 months of the year and a probable price for running would be £5,000.  SLDC would agree to a long term lease, with a peppercorn rent, as long as the building continued to be run as public toilets.  The question regarding the sale of the toilets would be raised at the meeting because if we invest – we need ownership.
 vii)   South Lakeland Local Development Framework – Land Allocations  A briefing of Parish and Town Councils had taken place, Cllr Huggett had attended.  District Councillor M E Wilson had also attended a briefing meeting. The maps produced emerging options of land which was most suitable for development.   Cllr Wilson confirmed that a new person had taken over from Steven Ottewell and local knowledge had been lost.  She considered that the next consultation took us back to where we started at the first round.  There was nothing wrong with the Core Strategy it was the number of houses which was upsetting everyone.  Land outlined for Allithwaite broke the rules because it was beyond the Parish Boundary.  Transport was still causing concern.  She considered that SLDC will listen to us and that we should have a very clear consensus of where we want and where we don’t want houses to be built.  Mrs C Hunt (member of the public) made representations about Cark Road, Headless Cross and Allithwaite Road which according to the development plan document had been identified as a hamlet.  Paragraph 33 states ‘the approach has been to identify small sites in hamlets and settlements which have a clear functional relationship with a larger settlement”.  She considered that this identification was totally false and must be rectified otherwise Headless Cross would be cut off from the village and receive different and inferior consideration of the type of housing allowed from the rest of Cartmel because of different building criteria.  The public consultation will run from 14/1/10 to 18/3/10.
viii)   Clerk’s Report  An acknowledgement had been received from Tim Farron MP regarding the representations made about key elements missing from the Localism Bill ‘Community Right to Build’.  Mr Farron had written to the Housing Minister seeking his assurance that the matters raised would be addressed in the bill to be presented to parliament.     District Councillor Report  Cllr Wilson confirmed her report had been issued in the Land Development Plan Item 5.vii).  County Councillor Report  Cllr R Wilson (via Cllr M E Wilson) thanked the working group who carried out the road safety audit in Allithwaite, the Clerk for organising the drop-in session and considered that road safety and active travel, from the interest shown at the drop-in session which had been useful and well attended, was clearly a matter of concern.  Cllr Wilson had met with John Bell and Cllr Huggett after the meeting and agreed a scheme to go forward.  He suggested that in the New Year it should be considered how to progress the issues identified and how best to draw the outcomes from the audit into the Parish Plan.  Winter Maintenance  Cllr Wilson confirmed that the gritting programme had operated better than last year with more priority 3 routes gritted (see Agenda Item 8.i).  Broadband Delivery UK  Cllr Wilson had attended a meeting to discuss how this pilot could be developed in Cumbria.  10 million pounds has been awarded to become one of four super fast broadband pilots within the Country.  A letter had also been received from Tim Farron MP regarding this asking for anyone willing to be a ‘broadband pioneer’ in the Community.  It was suggested that Sandy Kitching may be interested.

6.   FINANCE           
 i)   Parish Council    Community a/c £700.00. Business Base Rate Tracker £18,442.05.  Car Park  Community Account £1,146.19.  ii)   Money Received  Mark Peacock £15.00 (Allotment Rent).  Saunders & Son Burial E Unsworth (existing) £97.00.
iii) Cheques for Approval  Clerk November Salary £378.00 + £27.19 Expenses. Broadband £17.99.  Lengthsman (November) 26 hrs £286.00.  Proposed by Cllr Allen, seconded by Cllr Barker that Finance be approved.   Unanimous. 
iv)  Request for Donation – Citizens Advice Bureau   Proposed by Cllr Allen, seconded by Cllr M Wilson and Unanimously agreed that a donation is not given this year due to considerable expected expense facing the Parish Council.  It was suggested that Cartmel Village Society be suggested for consideration of this request for a donation.
 v)   Budget & Precept  Because still awaiting approval of grant money – precept will be discussed again next month.

7.   PLANNING 
   i)  Consideration of relevant planning applications   SL/2010/0967 Approved.  0968 Approved.  1002 Approved.                      
  ii) Applications Approved by SLDC:  Change of use of Hotel/restaurant to dwelling with annexe Uplands Hotel, Haggs Lane, Cartmel.  Installation of new windows Weavers Cottage, Haggs Lane, Cartmel. Erection of replacement dwelling, landscaping, installation of septic tank & alterations to vehicular access Tall Trees, Haggs Lne, Cartmel.  Two storey rear extension Wraysholme Crossing, Flookburgh.  Extension of time condition Bankfield, Jack Hill, Allithwaite.
 iii) Applications Refused by SLDC  Formation of new vehicular access Weavers Cottage, Haggs Lane, Cartmel.                                                                         
 iv) Applications Recommended for Approval by Parish Council  Two storey rear extension Wraysholme Crossing, Flookburgh.  Installation of new windows (amended plan) Weavers Cottage, Cartmel.  Extension of time condition Bankfield, Allithwaite.
  v)  Applications Recommended for Refusal by Parish Council   None to Date.
 vi)  Application with Reservations  Replacement dwelling, alteration to access, septic tank & landscaping Tall Trees, Haggs Lane, Cartmel (Amended Plan – still considered to have an over intrusive roof height when viewed from the bottom of the valley and the dwelling does not fit into the locality).  
 vii)  The Planning Inspectorate Bankfield, Jack Hill, Allithwaite  Appeal allowed and planning permission granted for dwelling without compliance with condition number 3 (Local Occupancy).                                                                                                       

8.   CORRESPONDENCE  
  i)  Supply of salt to Parish Councils, Grit Bins and Grit Heaps   Report following bad weather conditions. It was generally agreed that grit bins and grit heaps had not been replenished as stated in the letter from the CC last month.  Cllr Huggett had attended the CALC South Lakeland Committee meeting which was part hosted by CCC.  The presentation given by Keith Masser was regarding Winter Maintenance. Keith Masser had confirmed to Cllr Huggett that of the 13 grit bins requested we would be allocated 7.  The other 6 did not comply with the criteria because of being on a flat road.  Cllr Huggett had made representations justifying all the bins requested – this had been passed to Tony Beaty to re-consider.  However, an email confirmed that they would be standing by their previous assessment. It was confirmed that it will take some time to deliver new grit bins and heaps – the work would be done in sequence. A supply of 7 tonnes of salt had been delivered.  Grit bins and heaps had been topped-up from this supply, but Cllr Huggett considered that this was not the right thing to do and that we would now need to apply to the CC to replenish our stock as it was their responsibility to fill the bins and not for the PC to use their supply.   Thanks were extended to Cllr Huggett for gritting in Cartmel Village and to Cllrs Pascall, Derbyshire and Unsworth for distributing grit to Allithwaite Village bins and heaps.   The Lengthsman had also carried out gritting in Cartmel Village.  Generally it was felt that more volunteers were needed to spread the grit on the highway.  Proposed by the Chair that more grit be asked for and also if we provided grit bins would the CC fill them up?
 ii)  CCC Public Consultation on Council priorities and budget options  Survey to be completed.  The Chairman encouraged all Cllrs to complete a survey.
OTHER CORRESPONDENCE  
 i)   Your Council, Your Say    SLDC are asking for help to balance the books due to big cuts in funding.  They are asking for how you think SLDC should look to reduce its spending in 2011/2012.

 9.   OTHER MATTERS 
  i)   Cartmel Primary School – Have you send the state of the bus shelter?   The children at the Primary School had been carrying out a project on graffiti and had produced suggestions for paintings in the bus shelter to cover the graffiti in there.  It was not  understood how the work would be carried out and who would be funding the work if it was decided to progress their suggestion.  Cllr Huggett to get further information from the school.
 ii)   King George V Playing Field  Update on Charity application.  An e-mail from Viv Tunnadine, Chair, confirmed that they had been advised to resubmit an application and register the original 1937 lease as a charity as the lease is the groups governing document.  The lessees will act within the framework of the lease as a charity managing the site.  They would dissolve the current governing document and suggested implementing an administrational constitution covered in clause 5 of the governing document.  It was not sure if the governing document mentioned was the one which the Parish Council had already objected to.  Further information required.
iii)    Cemetery Charges  To approve charges for 2011.  Proposed by Cllr Allen, seconded by Cllr Drinkall and Unanimously agreed that the charges be the same as the Church Commissioners except for burials into existing graves – half fee. 
iv)    Clerk’s Salary and Mileage Allowance   Confidential Item   Following the offer last month of an increase in salary the Clerk had written to the Chairman questioning the hourly basis of the increase.  She considered that following the surrender of the Car Park her hours had been reduced.  Working on 10 hours per week at the rate per hour recommended by the National Association the monthly salary should be £388.00 per month which the Clerk was happy to receive.  It was proposed by the Chairman to override the motion carried last month in favour of this new proposal.  Unanimous.

10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
Cllr Bird  Reported street light at top of Holme Lane demolished again.  This had been reported to Highways.

The Meeting closed at 9.40pm and the Chairman thanked everyone for attending. The next meeting will be held in the Village Hall, Cartmel on Thursday, 13th January 2011 at 7.15pm.              

 

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LOWER ALLITHWAITE PARISH COUNCIL

Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 11th November 2010.

PRESENT:  Cllrs Huggett, (Chairman), Allen (Vice Chair), Barker, Bramwell, Drinkall, Palmer, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson, County Councillor R Wilson.

1.    APOLOGIES FOR ABSENCE   Cllrs Anderson, Bird, Fearon.
2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 14th October 2010 as circulated were approved. Proposed by Cllr Shepherd, seconded by Cllr Pascall and signed as a true record.
3. DECLARATIONS OF INTEREST  in respect of items on Agenda.  None.
4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA
  None.
5.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  i) Market Cross, The Square, Cartmel  Comments from English Heritage & Graham Darlington, SLDC.  Tim Wilkins from English Heritage advised caution where chemical treatment of stone was concerned.  He considered such treatments penetrate the pore structure of the stone and once applied are irreversible, but did not raise any objection.  Graham Darlington confirmed that because of the description of the proposed works and the loss of fabric, which although probably minor in nature, and the use of water repellent treatment, that Listed Building Consent would be required for the works.  Two pieces of information would be required – a statement of significance and a heritage impact assessment.  He considered that our professional adviser should be able to assist with this and he would need to be able to justify why a water repellent treatment is required.
 ii)  Allithwaite Website   Conclusion report by Armitage Online Solutions.  Andrew confirmed that the www.allithwaite.com website was completed and live on the web!  A Google Analytics had been set up to monitor visits to the site and report which pages are the most popular, how people found the site and where they came from.  A report of this would be sent in the next few weeks.  A meeting had been arranged on 17th November with Andrew and the Clerk to demonstrate the content management system.  The website requires a hosting server to enable it to be published to the internet. Hosting fees are payable annually and would be approximately £150.00 + VAT.
 iii)  Parish Plan   A meeting had taken place with representatives and all attending seemed interested and could see a need for the plan – things were moving forward!  Next meeting 16th November.
   iv)  Allotments – Parish Council Field   Approval of work for access.  An estimate had been received from Peter Lambeth & Co Ltd who was a County Council registered contractor, for work to make and provide a new gate and access into field on Vicarage Lane for the tenant of the field - £860.00 + VAT.  The work to provide a new access for allotment holders which would involve taking down wall, break rock and strip soil, lay back edgings to entrance and tarmac with stone to parking area - £4,140.00 + VAT.  Proposed by Cllr Drinkall, seconded by Cllr Shepherd to accept the estimate with instructions to get on with the work.  Carried by Majority.  2 Against.
   v)   Parish Council Cottage  A requirement of the application for a Landlord Improvement Grant was two estimates for the work required.  A recommendation of work needed had been received from Bertie Wycherley F.R.I.C.S plus the Chairman had produced an analysis of the costing, two estimates had been received for work to be carried out on the chimney stack, lead flashings, re-render & rough cast finish chimney stack, work to south facing elevation, excavation to defective soil pipe, supply and fit new inspection chamber, new 100mm drainage connecting to soil and waste from kitchen, and erection and dismantling of scaffolding for (Estimate 1) £5,940 + VAT, (Estimate 2) £6,160 (no VAT).  A quotation for the structural waterproofing was £5,226.00 + VAT.  The bulge to the west gable could only be costed when the condition of the stonework under the render had been assessed, on a time and materials basis.  The analysis by the Chairman predicted a total spend in the region of £32,000.  As a guide, Heather Squire, Housing Renewal Officer at South Lakeland District Council had suggested that the likely level of grant would be up to 50% of the cost of the works, to a maximum of £20,000.  The Chairman proposed and all were in favour, that the application, with all the other relevant information and estimates, be submitted with a request that a grant of 50% of the analysis is applied for.
  vi)   Cartmel Village Toilets   A meeting regarding the closure of the toilets had taken place with Lawrence Conway (SLDC Chief Executive), Jonathan Garrett (Cartmel Steeplechases), Cllrs D Huggett, H Allen and M E Wilson on 21st October 2010.  The present situation with the toilets was that unless the Parish Council express an interest in taking over the toilets they would close on 31st December 2010.  If an expression of interest was received the toilets would be kept open by SLDC until 31st March 2011.  Various possibilities were discussed for the operation of the toilets from 1st April.  Cllr M E Wilson gave a summary and breakdown of the costs relating to the running of the toilets and the various options which could be investigated.  Proposed by Cllr Allen, seconded by Cllr M Wilson that the “Expression of Interest Form” be completed and submitted to SLDC.  Jonathan Garrett had confirmed that Steeplechases would continue to clean the toilets until the new block in the Car Park is up and running.  Cllr Huggett, Allen, M E Wilson and Unsworth would form a toilet working party to make recommendations to the Parish Council.
 vii)   Edition 26 Newsletter  A draft Newsletter had been produced.  Proposals from this meeting would be included and if received more information regarding the grant situation for the Cottage.
viii)   District Councillor Report  Cllr M E Wilson confirmed that the LAP enhancement schemes had all been approved.  Lower Allithwaite would have £1,600 – half would be used for verge enhancement in Cartmel Village to be carried out and maintained by the Cartmel Allotments group the other half for Allithwaite Village for a low maintenance scheme at the grass triangle Back Orchard Road/Church Road, but to make the money go further volunteers were needed to carry out and maintain. County Councillor Report  Cllr Rod Wilson confirmed that the County Council were reluctant to pursue the verge killing reported.  He had been called to flooding at Garrett Houses and would monitor this situation with a highways officer.  Network Rail had been criticized for failings following a fatality at Wraysholme Crossings - Cumbria Highways would carry out some safety work.  Once again Cllr Wilson confirmed that there was a good chance we would get all grit bins applied for.   Plans for the road safety measures for Allithwaite Village had been produced by John Bell.  A chance for residents to be consulted had provisionally been arranged for Tuesday, 23rd November when John Bell would attend an open meeting both in Lower Holker and Lower Allithwaite.  Cllr Wilson would deliver flyers and the event would be published on the website.  Cllr Wilson confirmed that his target for next year would be to get 20mph speed limit for Cartmel Primary School.

6.   FINANCE           
 i)   Parish Council    Community a/c £1,134.26.  Business Base Rate Tracker £19,442.05.  Car Park  Community Account £1,146.19.                                    
 ii)   Money Received   Able Memorials add inscrip (D Mills) £36.00.  D Hemmings £15.00 (Allotment Rent).
iii) Cheques for Approval  Clerk October Salary £378.00 + £17.74 Expenses. Broadband £17.99. Armitage Online Solutions (Allithwaite website) £994.49 + £174.04 VAT.  Proposed by Cllr Bramwell, seconded by Cllr Allen that Finance be approved.   Unanimous. 
iv)   Budget & Precept  A draft budget had been produced and all Councillors had received a copy.  Discussion took place regarding the large amount of funding which would be needed for next year.  SLDC had requested the precept form to be returned by 29th November but CALC had confirmed that under Section 41 of the Local Government Finance Act 1992 the statutory deadline for the issue of precept requests to the District Council is the end of February.  It was Proposed by the Chairman, that because of the uncertainties of grant funding etc the budget should be left on the table to be looked at again next month.


7.   PLANNING 
   i)  Consideration of relevant planning applications   SL/2010/0827 Approved.  0872 Approved.  0878 Approved.  0798 (Amended Plan) Tall Trees, Haggs Lane - Reservations expressed re over intensive roof height when viewed from bottom of valley & the dwelling does not fit into the locality).
  ii)   Applications Approved by SLDC:  Installation of Micro Wind Generator for Domestic Electricity Howbarrow Farm Cartmel.  Conversion to dwelling without restriction to affordable housing in the S106 Agreement attached to planning permission SL/2006/1006 Coach House, Hard Crag, Cartmel.
 iii) Applications Refused by SLDC  Erection of Ancillary Domestic Accommodation The Pastures, Allithwaite.  Groundsman/Security Accommodation The Pastures, Allithwaite.
 iv)  Applications Recommended for Approval by Parish Council  Formation of new vehicular access Weavers Cottage, Cartmel.  Change of use of hotel/restaurant to dwelling with annexe Uplands Hotel, Cartmel.                                      
  v)  Applications Recommended for Refusal by Parish Council   Erection of Ancillary Domestic Accommodation The Pastures, Allithwaite (New dwelling in open Countryside).  Groundsman/Security Accommodation The Pastures, Allithwaite (Contrary to Policy and permission already approved for one dwelling).
 vi)   Application with Reservations  Replacement dwelling, alteration to access, septic tank & landscaping Tall Trees, Haggs Lane, Cartmel (over intrusive roof height, not in keeping with adjacent properties and unneighbourly.  Serious concerns about traffic on dangerous bend).
District Councillor Mary Wilson  confirmed that big changes were proposed by the Planning Department of SLDC.  Planning control would change to planning management and pre application advice from a planning officer would have a fee of £60.  The Community Right to Build announced by Government would be included in the Localism Bill to be published next month (see below Item 8 ii).


8.   CORRESPONDENCE  
  i)  Brian Jackson, Templand Farm, Allithwaite  Concerns re traffic using access to Templand Farm, gate closure and dog fouling.  Mr Jackson asked if the Parish Council could help with regard to what he considered was a problem with vehicles using the lane as a shortcut and that individuals did not know the correct access to Templand Gate.  It was considered that these concerns should be forwarded to the County Council.  A note about Dog Fouling to appear in the Newsletter.
 ii)  CALC Community Right to Build  Letter of concern to MP.  A copy of a letter sent to all Cumbria’s MPs regarding certain aspects of some of the proposals in the Governments Community Right to build in the Localism Bill had been received from CALC with a request that Parish Council’s write to their local MP to ask for their support in ensuring that these concerns are addressed in the Bill.  The concerns expressed stated there was a lack of clarity about the role of local parish councils and that a referendum should be triggered only where a proposal has the support of the local council.  That the need for the proposals should derive from an agreed community plan and that the need for proposals should have regard to practical considerations such as scale and size in relation to the local area.  It was agreed to send a letter of support for these concerns.
iii)  South Lakeland Local Development Framework (LDF)  Core Strategy Adopted Plan & advance notice of briefing meetings for Land Allocations. The Core Strategy had been adopted but a draft Land Allocation document of ‘emerging options’ which would allocate sites to meet housing, employment and other community needs to 2025 would be considered by Cabinet on 8th December for approval for wide ranging public consultation with communities and stakeholders early in 2011.  Two briefing sessions to Parish Councils on Tuesday, 30th November 2010 would provide advance notice of the proposed sites and also the emerging plans. The Clerk had made three copies of the Cartmel Peninsular portion of the Core Strategy to be studied by Cllrs with no internet access.    
OTHER CORRESPONDENCE  
 i)   South Lakeland Community Safety Partnership Strategic Assessment – Identifying priorities.  Consideration on how to maintain low levels of crime and keep South Lakeland safe, when there will be considerable cuts to public sector budgets, including those of local authorities, police and fire and rescue services.  Views are sought for priorities identified.  Noted.
 9.   OTHER MATTERS 
 i)   Review of Clerk’s Salary and Mileage allowance  Confidential Item.  This was discussed when the Clerk left the room.  Proposed by Cllr Allen, seconded by Cllr M E Wilson that the Clerk be offered a rise in salary of £1,000 per year.  The Chairman considered that the Clerk was severely underpaid and this increase would bring the salary in line with National Association recommendations.
10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
Cllr Unsworth  reported that the Bay Radio would be attending the Food Market on 19th November.  Traders had funded the advertising and Xmas lights at Unsworths Yard would be switched on.
Cllr Allen   Complained about an accumulation of refuse bins on Ford Road.  Cllr M E Wilson would look at this and if necessary report to Environmental Health.       
Cllr Palmer  Asked if anyone knew of a teacher of beginners bridge.  The Clerk confirmed she would include on the website.
Cllr Barker  Had questions about clearing sand off road after race meeting - this will be discussed when meeting Cartmel Steeplechases regarding the feedback received.  Asked about Food Market moving vehicles off parking places - it was confirmed this had been outlined in the September minutes and complained about vehicles parking on white lines attending the Priory Services.

The Meeting closed at 9.25pm and the Chairman thanked everyone for attending. The next meeting will be held in the Village Hall, Cartmel on Thursday, 9th December 2010 at 7.15pm. 

 

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LOWER ALLITHWAITE PARISH COUNCIL

Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 14th October 2010.

PRESENT:  Cllrs Huggett, (Chairman), Anderson, Bird, Bramwell, Derbyshire, Pascall, Shepherd, M Wilson, County Councillor R Wilson.

1.    APOLOGIES FOR ABSENCE   Cllr Allen, Barker, Drinkall, Fearon, Unsworth, M E Wilson.

2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 9th September 2010 and also of the Extra-Ordinary Meeting held on Thursday, 23rd September 2010 as circulated were approved with an addition to the report from Cllr Pascall “and runner-up” to be added after Silver Gilt received by Cumbria in Bloom.  Proposed by Cllr Pascall, seconded by Cllr Shepherd and signed as a true record

3. DECLARATIONS OF INTEREST  in respect of items on Agenda.  None

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None.

5.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        
  i)    Cartmel Food Market  Feedback from first Market.  The first market had been held on a warm sunny Friday, 17th September.  There was a good turnout and traders reported they were happy with the trade.  There was less impact on the traffic flow than when cars were parked.  Only problem was trading over disabled marked bay – this had been pointed out and confirmation received that it would not happen again.
 ii)   Market Cross, The Square, Cartmel   A quotation had been received from Andrew Irvine at Stonecraft Design, Bowness-on-Windermere.  The work would include lightly tooling the weathered stone to remove any loose material so that the surface of the stone will weather better also treating entire cross with water seal for a total of £480.00 + VAT.  The Chairman considered this proposed work should be submitted to Graham Darlington, South Lakeland District Council Conservation Officer and to English Heritage for their consideration.  Cllr Huggett confirmed the Cross would look slightly different when done and would not last for that many years.  He confirmed that Cartmel Village Society and Holker Estates had agreed to donate to the refurbishment.  Proposed by Cllr Bramwell, seconded by Cllr Pascall that the quotation be accepted, Conservation Officer and English Heritage notified and after their approval to confirm the price to be an equal third share each Parish Council/Holker Estates/Village Society.  Unanimous.
iii)   Website for Parish Council  The Allithwaite website was now up and running.  www.allithwaite.com.  The Clerk confirmed that there was still information regarding the organisations in Allithwaite to be added as these had been omitted.  Cllr Huggett confirmed that the Minutes of the PC could not be opened up.  Andrew Armitage to be notified.
  iv)   Parish Plan  To receive recommendations from Working Party.  The working party had met and a letter had been circulated to various representatives in the Parish inviting them to attend a meeting to be held on Tuesday, 26th October to progress the plan. 
   v)   Provision of Allotments – Parish Council Field  Progress report.  The planning application for the formation of a parking area to serve the allotments had been approved.  The access and visibility splay (5 metres back and lowering of the wall) should be implemented as per the amended plan submitted after the last Parish Council meeting.  A meeting of the working party to mark out the allotments would need to take place and the County Council approved contractor, Peter Lambert, would be asked for a price for the installation of a new gate and new access (licence received from CC) for the Tenant to the field and alteration to the access for the allotments on Church Road.  He would be asked to meet with Cllrs Huggett and Pascall. 
  vi)   Parish Council Cottage   No further progress.  Bertie Wycherley would be providing a quotation for the work on the west gable and also for damp proofing.  A quotation for his fee had also been requested.  A copy of an advertising leaflet for a new type of low cost, low energy, high flexibility electric heating by Rointe – digital heating systems had been given to Mr Wycherley for him to make enquiries.   Iain Withington, Development Plans Officer, Affordable Housing Officer  Mr Withington enquired if he could come to talk to the Parish Council about affordable housing provision, land allocation and general housing issues.  This was as a result of the Clerk requesting information about the type of heating in affordable homes.  The January meeting had been suggested and this was agreed.
 vii)   Clerk’s Report     The Clerk reported attending the welcome service for the new Vicar at Allithwaite Rev. Rob Jackson and the Chairman had attended the Licensing Service on behalf of the Parish Council.  The Clerk had also arranged flowers in St Mary’s Church to represent the Parish Council for the Harvest service.       County Councillor Report  Cllr Rod Wilson  confirmed that information regarding the cut in the government  funding to the CC would be made known next week. He confirmed that grit bins previously ordered by the Parish Council would be supplied.  A presentation hosted by the CC would be made at the Annual General Meeting of CALC regarding the Better Highway Initiative and the Highway Steward scheme.  He confirmed that the money allocated for Environmental projects by the Local Area Partnership had been approved.

6.      FINANCE           
 i)   Parish Council    Community a/c £2,052.90.  Business Base Rate Tracker £19,442.05.  Car Park  Community Account £1,146.19.                                   ii)  Money Received  Parkin & Jackson Memorial A Repton £157.00. Saunders & Son Burial of Ashes (E) DWM Burton £39.00.  Parkin & Jackson additional inscription J Wood £36.00.  Barclays Bank Interest PC £2.52.
iii) Cheques for Approval  Clerk September Salary £378.00 + £16.64 Expenses. Broadband £17.99. Viking Direct (Stationery) £67.03 +  £11.73 VAT.  BDO Auditor £310.00 + £54.25 VAT.  J Wright Grasscutting £114.00.  Proposed by Cllr Pascall, seconded by Cllr Derbyshire that Finance be approved. Approval for Jon Wright to cut the inside of the hedge at the Cemetery was also given.  Unanimous. 
iv)   Completion of Audit   The completion of the Audit for the year ending 31st March 2010 had been confirmed by BDO LLP.  Proposed by Cllr Shepherd, seconded by Cllr Bramwell that completion of the Audit is approved and accepted by the Council.  Unanimous.  The legal notices had been displayed for 14 days.

7.   PLANNING 
   i)  Consideration of relevant planning applications   SL/2010/0662 Refused. 0719 Refused. 0798 Reservations expressed. 0775 Approved. 0865 Approved.                          
  ii)   Applications Approved by SLDC:  Fire Exit Door The Pheasant Inn, Allithwaite. Detached Dwelling Weavers Cottage, Cartmel. Formation of Parking Area to serve Allotments Lower Allithwaite Parish Council.
 iii)  Applications Refused by SLDC  Site Wardens Lodge, Blenkett Wood Lodge Park, Allithwaite.                     
 iv) Applications Recommended for Approval by Parish Council  Site Wardens Lodge, Blenkett Wood Lodge Park, Allithwaite (with condition).                                                                                                         
  v)  Applications Recommended for Refusal by Parish Council   None to Date.

8.   CORRESPONDENCE  
  i)   SLDC – Your Council Your Say  What services are important to you and how should spending be prioritised?  All Councillors had received the information regarding the first stage of the Consultation.  The Chairman urged Councillors to respond to this or visit a roadshow.  The Clerk was concerned at the very short notice for the most convenient roadshow at Kendal – to receive an email on the 6th for the roadshow in Kendal on the 9th was very, very short notice!!
 ii)   King George V Playing Field  An email from Viv Tunnadine confirmed that a branch from the Spanish Chestnut tree overhanging the Rocking Horse had been removed by a local family with tree felling expertise.  The Constitution changes, resulting in a large complex document which the Parish Council had notified concerns to the committee, would probably not now be needed as registered charity status would possibly not be pursued.  A new version, for Parish Council comments, would be forwarded in the new year.  Information had been received regarding the registration as a “King George” playing field.  The information from NPFA Fields in Trust confirmed that they were the trustees of the King George’s Fields Foundation, the organisation that preserves the memorial to King George V.  The Allithwaite playground was a celebration for the Jubilee and was obviously set up prior to the memorial.  In the lease the playground was called “the Allithwaite Jubilee Play Field” and this discrepancy in the title of the land would be a concern of the charities commission.  Mrs Tunnadine confirmed that the committee had decided to change the previous application for the “giggleswick” apparatus and now asked permission for the “Freckleton” instead.  No objections were raised.
iii)   CALC Electoral Review of Cumbria County Council  CALC confirmed that information would shortly be received from the Boundary Commission about an electoral review of CCC.  The review aims to make local elections fairer by ensuring that all County Councillors represent a similar number of people and that the Council has the right number of Councillors for effective representation.  The Commission is asking first for views on the right number of Councillors needed to represent the County.  Noted.

9.   OTHER MATTERS 
  i)  SLDC – Public Toilet Closures   Once again SLDC confirmed that public conveniences were not a statutory provision and that in order to make efficiency savings many of the toilets in South Lakeland would be closed.  Certain key public toilets would be retained but the remainder would be open to transfer to Parish Councils or other interested bodies to run.  Cartmel toilets were included in the Category 2 plans – open to offers until 31st December 2010 but will cease to operate by 31st October 2010.  Cllr Huggett had made representations on behalf of the Cartmel toilets to a SLDC scrutiny meeting held on 8th October.  Following legal procedures of the District Council the above decisions would be discussed again at a full Council meeting which was being held tonight (14th Oct).  The Clerk had previously notified Rachel Beadling of these proposed decisions and had asked to set up a meeting to discuss the possibility of Steeplechases taking over the complete cleaning of the toilets.  Cllr Huggett and District Councillor Mary Wilson had arranged a date and time which would include Jonathan Garrett from Cartmel Racecourse and the Acting Chief Executive Lawrence Conway from SLDC.  Unfortunately, a convenient time could not be arranged with all parties and this meeting had therefore not taken place.  However, as the result of the full Council meeting taking place, no positive decision could be confirmed.  This result would be known in time for a meeting which had been re-arranged for Thursday, 21st October 2010.
ii)   Newsletter Edition 26  The Clerk asked for contributions to the Newsletter which could be published in November. Suggestions were made but the actual date for publication would depend on the results of several meetings would need to take place first.

10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
        Cllr Derbyshire  Confirmed that scaffolding had now gone from the front of the Priory Hotel and would it be possible to have a white pedestrian walkway marked in this area as there was always lots of cars parked at this site.  Cllr Rod Wilson to enquire.
        Cllr Shepherd  Reported that another area of verge had been sprayed from the Pastures corner to Templand Lane. 

The Meeting closed at 8.57 pm and the Chairman thanked everyone for attending.   The next meeting will be held in TheVillage Hall, Cartmel on Thursday, 11th November 2010.

 

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LOWER ALLITHWAITE PARISH COUNCIL

Minutes of the Meeting held in The Village Hall, Cartmel on Thursday, 9th September 2010.

PRESENT:  Cllrs Huggett, (Chairman), Allen, (Vice-Chairman), Bird, Bramwell, Derbyshire, Palmer, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson, County Councillor R Wilson,  1 member of the public.

1.    APOLOGIES FOR ABSENCE   Cllr Anderson, Barker, Drinkall.

2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Community Centre, Allithwaite on Thursday,  12th August 2010 as circulated were approved with an alteration to the spelling of Ewan which should be Ewen and with the addition of “and Templand Lane” in County Councillor Rod Wilson’s report (weed killing of verges).  Proposed by Cllr Allen, seconded by Cllr Pascall and signed as a true record.

3. DECLARATIONS OF INTEREST  in respect of items on Agenda.  None.

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None at this point.

5.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        
 i)   Market Cross, The Square, Cartmel   Stonecraft Design had been contacted to inspect the Market Cross and give a price for repair work.  Andrew had been on holiday and had not contacted Cllr Huggett as yet.  The Clerk had asked Rachel Beadling (Estate Property Manager at Holker Estates) if they had any information regarding ownership of the Cross and if the Estates would consider giving a donation to the repair work.
ii)   Website for Parish Council A meeting had taken place and it was proposed to launch the website in Oct/November hopefully to tie in with a Parish Newsletter  which would advertise the site.  The next meeting to take place Wednesday, 13th October.
 iii)   Parish Plan  To receive recommendations from Working Party.  The working party had not met. 
 iv)  Provision of Allotments – Parish Council Field  Progress report.  Information received from Fiona Clark at SLDC Planning confirmed that County Highways had made a strong refusal due to the visibility and issues with the height of the wall at the entrance to the allotments.  They would like to have a 4½ metre splayed entrance which would take away 2 parking spaces.  Cllrs Huggett and Pascall would meet to decide a submission of further information before the application goes before the Planning Committee on 30th September 2010.
  v)   Parish Council Cottage   Small patches of render had been removed to reveal that the render was attached to the wall behind.  Cllr Huggett had been back to Bleasdale Wand with this information and had been informed that the original report would stand.  Twistfix lateral restraint wall ties, which could be drilled and fixed to two or more floor joists, had been recommended.  These ties could be fitted from outside the property with a minimum of disturbance.  Cllr Huggett confirmed to take the wall down would involve too much work.  Investigations of the drain had been carried out and it was noted that water draining from within the bathroom did not appear in full at the adjacent inspection manhole, a new drain would be needed.  Drainage from the kitchen had still to be investigated.  Bertie Wycherley would appoint a contractor to investigate the damp with suggestions for damp proofing.  At this stage it was necessary to decide on the type of heating required and Cllr Huggett proposed that electric nightstorage or similar should be installed, this was seconded by Cllr Pascall and Unanimously agreed. 
 vi)   Food Market, Cartmel   The first food market would be held on Friday 17th September.  Enquiries made by the Clerk confirmed that the Market Charter should be looked at.  It was understood that a Charter existed as late as 1820 but had been discontinued after this. Holker Estates had been asked if they had any knowledge of the Charter.  South Lakeland District Council had confirmed that because no Traffic Regulation Order was in place for the parking places along the Priory wall that there could be problems.  There would be no legal right to ask anybody to move a vehicle and no legal right or back-up to say no parking due to market being held.  A Traffic Regulation Order would  require consultation for a permanent sign  informing that no parking could take place on Market day.   This information had been confirmed to Martin Gott.
vii)   CCC Transport Plan for Cumbria 2011-2026 Draft Core Strategy  Response to Consultation.  Cllrs Huggett and M E Wilson would look at this.

  1.   CCC Cumbria Landscape Character Guidance & Toolkit   Response to Consultation.  No response would be made.

  ix)  Clerk’s Report     A form had been received to complete regarding Council Tax for the Cottage.  Because the property was empty the first six months would not be charged.  An exemption would be required for a property undergoing structural repair work/alteration and a surveyor’s or builder’s report was needed.    District Councillor Report  Cllr M E Wilson confirmed the toilet consultation had been an expensive survey and she suspected toilets would be pushed back onto parishes to manage although this would probably get called in to have another look at.  It was suggested that, when the new toilet block was built, the Parish Council would have to consider what will happen to the existing toilets which were an asset to the Village.  Dog Warden  would be attending the Lower Holker Parish Council meeting on Friday, 1st October to raise awareness and it would be possible for anyone to attend.  Coastal Management Consultation  An update and Consultation responses had been published and Cllr Wilson confirmed that some of the points raised had been taken into account, discussion will take place on loss of agricultural land and the points raised will be passed to the Environment Agency.  Local Area Partnership  the Environmental Planting Scheme money would be lost to Grange if we did not put in something for our Parish. She would get together with Cartmel Village Society for a scheme for Cartmel but Allithwaite as yet had nothing identified. She suggested enhancing the allotment entrance and hoped the allotment holders would maintain the plants.  It was suggested that this was spending money for the sake of it – this had been mentioned at other Parish Council meetings.  It was felt that environmental planting schemes were something which could be achievable in this year and that next year money would be spent on a more strategic way.  Cllr Wilson proposed that she would go for a planting scheme to include containers and plants and the precise site would be decided.       County Councillor Report  Highway at Low Frith  The status quo will exist.   Bridleway No 549013   As a result of the public enquiry a new section of public bridleway will be created via the ford as well as retaining the bridleway over the bridge which may be upgraded. Hedge at Holme Lane  Cllr Wilson understood that work to radically cut down the hedge at this site had taken place today (9th).  Killing of verges  County Highways were not responsible for this.  It was not known who the land owners were.  Walton Hall road  the complaint re verge cutting had been passed to Keith Masser who had confirmed that an inspection would take place.  Haggs Lane  work on the road surface had been inspected and could possibly be done by 31st March 2011.  One way system – Race Days  A complaint had been received from a resident at Field Broughton about the one way system to Egg Pudding Stone corner and Cllr Wilson had confirmed that proper procedures had taken place for a Road Traffic Order.  Representations could be made to Broughton East and Lower Allithwaite Parish Councils who follow up issues with Cartmel Steeplechases.  The resident had also complained about the lack of gritting on this route to the A590.  Highway Steward   Cllr Wilson confirmed that the present highway steward had resigned but that a new system will start in December in the South Lakes area when we will have two people to carry out work in the Parish which could be quite significant work.  Members Allowance As reported last month, the allowance would be £5,000 each for Lower Holker and Lower Allithwaite.  This would be spent on road safety issues in both Parishes, with a donation  towards the Cartmel Scout Hut and King George V Playing Field.  A consultation on the road safety issues would take place and hopefully notification of this could be included in the Newsletter.

6.      FINANCE            
i)   Parish Council    Community a/c £2,607.31.  Business Base Rate Tracker £19,439.53. Car Park  Community Account £1,146.19.  ii) Money Received  iii) Cheques for Approval  Clerk August Salary £378.00 + £11.42 Expenses. Broadband £17.99. J Wright Grasscutting £228.00.  Lengthsman 9hrs @ £11 £99.00. Allithwaite Community Centre £16.00 room hire.  Proposed by Cllr Bramwell, seconded by Cllr Derbyshire that Finance be approved.  Unanimous.  iv)  Final Payout to Cartmel Steeplechases (Holker) Ltd from Car Park Account  £6,520.38 Holker Estates, £2,173.46 Parish Council.  £1,146.19 was held over to pay 1st quarter payment of toilet partnership cleaning.  It was Unanimously agreed to accept the final payout.

7.   PLANNING 
   i)  Consideration of relevant planning applications   SL/2010/0520 Approved. 0663 (with condition). 0640 Requested further information.                              
  ii)   Applications Approved by SLDC:  Car Port (retrospective) Stone Edge, Jack Hill, Allithwaite.  Front Porch Lickle How, Church Road, Allithwaite.
 iii)  Applications Refused by SLDC  None to Date.                                                          
 iv) Applications Recommended for Approval by Parish Council  Installation of micro wind generator for domestic electricity Howbarrow Farm, Cartmel.  Replacement Car port Stone Edge, Jack Hill.  Front Porch Lickle How, Church Road, Allithwaite.
  v)  Applications Recommended for Refusal by Parish Council  Conversion to dwelling without restriction to affordable housing in the S.106 agreement Coach House, Hard Crag, Cartmel.  (Contrary to the principles and objectives of Policy CS6.3 – loss of a dwelling unit to the local affordable housing market).  Detached Dwelling Weavers Cottage, Haggs Lane, Cartmel (considered to be unneighbourly, too big and too dominant on the size of the plot).
 vi)  Planning Inspectorate Appeal  Removal of Condition 3 (local occupancy) from Planning Permission Bankfield, Jack Hill, Allithwaite.

8.   CORRESPONDENCE  
  i)   Natural England new guidance on assessing land for Designation as an Area of Outstanding Natural Beauty or a National Park – your chance to comment on how land is assessed   It was suggested that this was something which could be looked at in the Parish Plan.  Cllr Hugget would ask Tiffany Hunt (previously worked for National Trust) for her comments on the guidance.
 ii)   SLDC Licensing Act 2003 – Review of Statement of Licensing Policy 2011-2013  Response to Consultation.  Cllr Huggett confirmed that he would be responding in relation to the policy regarding Cartmel Village Hall.
iii)   Communities and Local Government – The Community Right to Build  New Power in Localism Bill – November.  Noted.

9.   OTHER MATTERS 
  i)   PPI Grant for work to be carried out on Bridleway at Burns Farm  To progress application for grant.  Details of the work needed have at last been received from Capita.  Two contractors to be asked for estimates.  Cllr Huggett will meet with them.
 ii)   King George V Jubilee Childrens Playground  Permission required to install Giggleswick – slide & climbing unit.  No objections and all in favour of this new equipment.  The Clerk confirmed she had been informed of the poor condition of a large tree in the playground.  She had recommended Cumbria Tree Surgeons be asked for advice and estimate of the work required.  The committee to be asked to provide this information to the Parish Council before any felling etc takes place.  If urgent work is needed the Clerk to use discretion and authority to approve this.

10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
         Cllr Bramwell   Asked if anyone knew about “The Bay” radio switching on Christmas lights in Cartmel.  Cllr Huggett understood that this would take place on the same day as the November farmers food market.  Cllr Unsworth will find out more details.  Chairs outside Rogans  Cllr Bramwell reported that tables and chairs were blocking the highway.  C Cllr Rod Wilson would need to provide and show evidence of this happening to enable him to report the claim.  Bins in Institute Car Park  Cllr Bramwell complained about the health implications of these bins and that rats had been reported.  Cllr M E Wilson to report to SLDC Environmental Health.
         Cllr Pascall  (Reporting for Cllr Anderson) a bus had been parked and blocking the Causeway for one hour during the Monday Race meeting.
         Cllr Pascall  Reported that not enough cones had been displayed on Haggs Lane for Mondays race meeting causing disruption.  The post for 30 mph sign still missing on Haggs Lane and Cartmel had received a Silver Gilt medal in Cumbria in Bloom.
        Cllr Allen  Reported bus unloading races passengers in Square causing traffic hold-up.
        Cllr Shepherd  Reported overhanging branches on the footpath at property corner of Boarbank Lane and Templand Park.  The property had Poole Townsend For Sale sign.  Clerk to contact the estate agents.
         Cllr Bird   Confirmed that the new road surfacing was very good but road signs had not been removed.  C Cllr Wilson to report this.
         Cllr Palmer  Complained about cones left out over weekend of Races causing confusion.
         Cllr M E Wilson  Complained about all signs outside The Pheasant at Allithwaite.  A board also reported on pavement at Acorn Tree Surgeon.
         Cllr M Wilson  Complained about 2 buses blocking Causeway for 30 mins on Races weekend.  She had complained to the Grandstand.  Also reported again Parsons Well blocked by overhanging branches.
         Cllr Huggett   Reported theft of plums from allotments by Indians.  Not enough cones on Aynsome Road and Allithwaite Road for Races and also no sign  top of Haggs Lane for Free Parking on Racecourse.

It was suggested that a meeting should take place with the new Racecourse Manager.
            
The Meeting closed at 9.30 pm and the Chairman thanked everyone for attending.   The next meeting will be held in TheVillage Hall, Cartmel on Thursday, 14th October 2010. 

 

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LOWER ALLITHWAITE PARISH COUNCIL

Minutes of the Meeting held in Allithwaite Community Centre on Thursday, 12th August 2010

PRESENT:  Cllrs Huggett, (Chairman), Allen, (Vice Chairman), Anderson, Barker, Bird, Derbyshire, Drinkall, Fearon, Palmer, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson, County Councillor R Wilson (for part of the meeting).  1 member of the public (for part of the meeting).

1.    APOLOGIES FOR ABSENCE   Cllr Bramwell.

2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday,  8th July  2010 as circulated were approved.  Proposed by Cllr Derbyshire, seconded by Cllr Shepherd and signed as a true record

3. DECLARATIONS OF INTEREST  in respect of items on Agenda.  None.

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None at this point.

MARTIN GOTT – FARMERS MARKET, CARTMEL
Martin is the proprietor of Cartmel Cheeses which trades from one of the units in Unsworths Yard.  He was interested and willing to launch a Food Market, one day per month on either a Thursday or Friday.  Situated along the Priory wall, he considered there would be 20 traders interested.  The traders would provide their own stalls, or hire them from Orton Farmers Market and they would also provide their own electricity but he felt the majority would not need electric.  He had measured the site out and considered it suitable.  Questions were asked about road safety at this site and Martin confirmed that there would be some barriers and/or a steward.  If more demand for stalls was identified, Fr Robert had given permission for the use of Cartmel Priory grounds. Regarding whether permission was needed from County Highways it was not sure but enquiries would be made.  Martin was well aware that the first market would need to be well publicized.  David Unsworth (member of the public) confirmed that this would be fantastic for Cartmel and hoped the Food Market would be well supported.  All  members of the Parish Council offered their support for Martin to go ahead and launch the market, possibly the first one to be October.  It was requested that the Parish Council be kept informed.

At this point C Cllr Rod Wilson asked permission to give his report to enable him to go early.  Agreed.
County Councillor Report   Cllr Wilson confirmed he had attended the public enquiry regarding the public path modification order for footpath 549013.  He considered that a lot of legal wrangling was taking place and legal documents would have to be inspected.  As one option it could come down to the County Council upgrading the bridge.   Cllr Wilson reported that Keith Masser, CC had taken no further action regarding closing the highway off at Low Frith.  Holker had been asked to confirm if they still wish to close up the highway would they consider having a bridleway.   Local Transport Plan  Cllr Wilson had produced a draft response to this plan for consideration to submit.  Cllr Wilson and several members of the Parish Council had carried out a safety audit in Allithwaite Village with John Bell, Cumbria Highways.  He considered this had been an interested exercise to do.   He confirmed that £5,000 had been allocated for LAPC and LHPC schemes.  Cllr Wilson outlined a flavour of the kind of things proposed and John Bell would take back and look at in more detail for consultation at a later date.  Cllr Fearon reported that verges being cut by a contractor for County Highways had done a very bad job, proceeding down the road at a high speed and evidence of the cutting could not be seen – Cllr Wilson would pass on complaint to Keith Masser.  A pilot Area Steward scheme was taking place in Eden district, due in our area just before Christmas which Cllr Wilson considered would provide a lot more quality control.  He had also received a complaint about spraying of weed killer on verges on Applebury Hill.  County Highways were not responsible for this and it was questioned who could be doing this spraying. Pedestrian walkway lines on the Causeway, Cartmel  seemed to be working well and were appreciated by all who worked along the Causeway although it was considered this had pushed the problem on to Clogger Beck when cars (especially on a Sunday for the Priory services) were parking dangerously at this site.  A letter to be sent to John Bell to ask for the faded white lines to be renewed at Clogger Beck and a request to be made for an article to be included in the Priory magazine outlining the problem.  Cllr Shepherd complained that pot holes adjacent to marked pot holes were not being filled and why could this not be done at the same time.

6.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 
 i)  Upper Holker United Charities  Appointment of Trustee.  Cllr Anderson agreed to be the Parish Council Trustee on this Charity.  It was confirmed only one meeting per year took place.  Ewan Cameron and the Clerk to the Charity to be informed.                                                                                                                                                             ii)  Market Cross, The Square, Cartmel   Three conservator firms had been contacted,  only one had supplied advice.  This advice agreed with the advice from English Heritage that the work was better suited for a stonemason.  Cllr Huggett had spoken to the stonemason who was carrying out work at The Priory.  As this was not a local company, any quotation given by them would have to include possibly a weeks accommodation.  It was considered that the stone was not good quality and slowly deteriorating, that it should be dressed back so no ledges are left for holding water.  The bottom plinth was also showing signs of cracking and should be patched up.  The question of ownership was raised and it was suggested by English Heritage that it could belong to the Lord of the Manor.  The Clerk had contacted Holker Estates to ask this question, also The Village Society had offered considering making a contribution towards the work. Information from the Land Registry confirmed that if additional information could be produced the title could be looked at again.  Prices for dressing down would be requested.
iii)   Website for Parish Council Progress Report.  No working party meeting had taken place but Cllr M E Wilson confirmed that a meeting with Cartmel Traders (Cartmel website) had taken place and they had started talking about forming a management group.  An article had been written by Barbara Copeland, Chairperson of the Local History Society to be included in the Allithwaite website.  The Clerk was continuing to contact businesses for inclusion on the site.  A working party meeting would take place on Wednesday, 8th September.
  iv)   Parish Plan  To receive recommendations from Working Party.  The working party had not met.  It was suggested that Lisa Wilson could be asked to help with collating evidence.
   v)   Provision of Allotments – Parish Council Field  Progress report.  A meeting to arrange the allotment spaces had not taken place, but arrangements would be made to meet before the next meeting.
  vi)   Parish Council Cottage  To receive recommendations from Working Party.  A structural appraisal had been carried out by Bleasdale Wand Ltd, Chartered Civil & Structural Consulting Engineers of Ulverston.  The conclusion and recommendations were:  that the roof structure is structurally sound; the property had undergone structural alterations to adjust floor levels and make use of the attic space as accommodation, this had not caused any structural detriment to the building;  water from defective rainwater goods and driving rain to the exposed western gable had penetrated the render causing the render to “blow”;  the “blowing” of the render had caused blistering which exaggerates bulging of the walls;  the walls are in excess of 600mm thick and the extent of the bulging  meant that this was not of any structural significance;  there was no noted significant bulging of the internal face of the west gable; the property as a whole did not require any structural remedial work.  The working party had met with Bertie Wycherley who had questioned this report and doubted that this was just a case of “blowing” of the render, that the wall was bulging and the stonework was not strong which looked like part of the wall would need to be re-built.  Bertie Wycherley had expressed an interest in project managing the work and would put forward a builders estimate when more investigation had been done, plus his estimate for the project management fees.  It was considered if the structural engineers report proved to be wrong and there was a danger of the wall falling down if render was removed, that further investigation should be done by him at no extra cost.  The working party would progress with Bertie Wycherley.
 vii)  CCC Transport Plan for Cumbria 2011-2026 Draft Core Strategy  Response to Consultation.  Cllrs R Wilson and M E Wilson had produced a draft response.  The Chairman and Cllr M E Wilson would put together a response to the consultation.
viii)  Clerk’s Report    The Clerk reported that a reply from Tony Beaty, Cumbria Highways Service Manager had been received following her request that the route from Cartmel via Longlands Farm and Egg Pudding Stone to the A590 be accepted on the P2 gritting routes.  Mr Beaty confirmed that currently Cartmel is served by 3 P2 gritting routes therefore it was difficult to justify another route serving the Village.  This recommendation would go to cabinet in September and it could be that cabinet does not accept officer recommendations on all requests.  It was suggested that a request be made for a traffic count on Barrow Banks and Egg Pudding Stone road be requested (in school term time). Residents Permits for The Salon at the Institute  A letter had been received from Jacky Airey regarding loss of customers on race days due to not being able to access the Village.  The Clerk had confirmed that the Grandstand would be very willing to supply as many residents access permits as was required and that she should contact the Grandstand direct.  Retirement of Guy Richardson, Chief Officer of CALC  A request for a donation for the retirement.  A card expressing the Parish Council’s thanks would be sent.  District Councillor Report    Cllr M E Wilson reported on the Local Area Partnership meeting.  Groups at the meeting had been asked to prioritise projects to spend money on.  Traffic calming measures, tourism and facilities for young people had all been highlighted as main priorities.  Free transport for school children in the holidays would continue and a lot of support was shown for village entrance projects.  Cllr Wilson thought planters at the top of Holme Lane would welcome and slow traffic down. At the next meeting ideas for investing in projects had been requested. Scrutiny Committee had been looking at sweeping roads.  It was suggested that through LAP, Parish Councils should be asked for their thoughts on improving this service and what their communities want to happen.  Cllr Wilson confirmed that SLDC would be conducting training sessions on how to launch the Local Development Framework.   County Councillor Report  see above.

6.      FINANCE            
i)   Parish Council    Community a/c £859.12. Business Base Rate Tracker £19,939.53. Car Park  Community Account £9,939.53. Business Reserve Nil.  ii) Money Received  Co-op Funeral Care £81.00 Tablet C Panton.  Saunders & Son £39.00 Burial of Ashes Jessie Wood (existing).   Cheques for Approval  Clerk July Salary £378.00 + £27.51 Expenses + £26.77 Printer Cartridges. Broadband £17.99. J Wright Grasscutting £114.00. Lengthsman 10 hrs @ £11 £110.00. Bleasdale Wand Ltd £320.00 + £56.00 VAT Structural Appraisal.  Proposed by Cllr Drinkall, seconded by Cllr M E Wilson that Finance be approved.  Unanimous.  The Clerk explained that she had been unable to get a price for the first quarter of the toilet partnership from SLDC to enable the final share-out of the Car Park money to take place. It could be some time before this was received.   She asked for permission to project a price for the invoice of the same charge as last year plus 4%.  All were in favour of £1,146.19 to be held back in the account and the balance to be shared out.  A final breakdown of the account to be provided and approved next month.                                                                                                                                                                                             

7.   PLANNING 
   i)  Consideration of relevant planning applications   SL/2010/0520 Approved. 0526 Approved. 0571 Approved. 0564 Refused. 0506 Refused.                                      
  ii)    Applications Approved by SLDC:  Detached garage & bay window extension Grizedale, Boarbank Lane, Allithwaite. 
iii)   Applications Refused by SLDC  Removal of Local Occupancy condition Bankfield, Jack Hill, Allithwaite.
  iv)   Applications Recommended for Approval by Parish Council  None to Date.
   v)  Applications Recommended for Refusal by Parish Council  Removal of condition 3 (Local Occupancy) on Planning Permission SL/2007/1204 Bankfield, Jack Hill, Allithwaite  (Community/Parish Council recommendation – to supply local/affordable homes).

8.   CORRESPONDENCE     i)   John Akister, Church Road, Allithwaite  Complaint re grass triangle and Back Orchard Road speed of traffic  Mr Akister had complained via e-mail to District Councillor Mary Wilson, about a stone being thrown up on his car bonnet from someone cutting the grass triangle on Church Road, Allithwaite and that dog fouling took place on this grass.  He requested that this area be tarmaced for tidiness and to save cutting expense.  He also requested that car parking is stopped between Dilly Garth and the grass triangle and that speed bumps or other traffic calming measures be installed on Back Orchard Road.  The Clerk to inform Mr Akister that this road had been looked at for safety measures drawn up by C Cllr Rod Wilson and John Bell from County Highways as part of the road safety audit in Allithwaite and that the Dog Warden had be requested and was due to come to the Village.
  ii)   CCC Cumbria Landscape Character Guidance & Toolkit  Consultation draft.  The consultation was available for comment between 12th July – 13th September.  Councillors were asked to consider it and bring comments for a response to the next meeting.
 iii)   Talk Toilets Consultation  Results.  In total, local residents from South Lakeland returned 682 questionnaires and 277 visitors to the area were interviewed as part of the consultation.  Over 250 people attended the exhibitions that were held throughout the district.  A large majority of residents (72%) support the introduction of pay-to-use schemes and a large majority of residents (70%) support the hand over of public toilets to willing town and parish councils.  Leader of SLDC, confirmed that the report is now being analysed and a report on the results will be prepared for SLDC Cabinet meeting on Wednesday 8th September when Councillors will decide the next steps in deciding the future of public toilets in South Lakeland.

9.   OTHER MATTERS 
   i)   SLDC New Leadership Arrangements  Response to Consultation.  Cllr M E Wilson confirmed that there was not much difference between a Leader and Cabinet and Elected Major and Cabinet.  Although it was felt the term Major was not appropriate, a Major or Leader would both have the same roles.   District Councillors considered that Leader elected by membership for four years was the preferred option – the system worked – leave as is. 

10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
         Cllr M Wilson had complained to Cartmel Steeplechases about a stationery bus blocking the Causeway on race days for over 1 hour.  This had also been mentioned by the Chairman and Vice Chairman at a meeting with Nigel Taylor.  Ewan Cameron had been in touch with Police about this and he would ensure it would not happen again.  Monitor at the next race meeting.   She also complained about litter accumulated in a gateway on the road to Well Knowe.  The Clerk confirmed that she now had the litter picker which had been returned from Edwina Pointon and that this could be used by Cllr Wilson’s sister.  She reported a bush which was blocking entry to river at Tythe Barn – Cllr Huggett would investigate.
          Cllr Pascall   asked if anymore was known about the scaffolding in The Square.  The Chairman had not as yet spoken to the owner of The Priory Hotel to find out what the situation was regarding this.
          Cllr Bird  Asked if the Lengthsman could cut briars from the bottom of the footpath Allithwaite-Grange.
          Cllr Drinkall  Reported that the front of the Jehovah Witness building on Church Road, Allithwaite needed tidying up.
          Cllr Barker  Reported road closed down Park Gate on race days.  It was not possible to gain entry to the shop.  This had also been previously brought to Cartmel Steeplechases attention.            
          Cllr Unsworth  Reported door frame on Cartmel toilets needed fixing.
          Cllr Huggett  Reported that the Highway Steward had cut back saplings on the River bank at Cartmel.  Unfortunately she had not cut back the nettles at the same time.  Cllr Huggett confirmed that he suspected she had been back to do them after complaining about this to her.

The Meeting closed at 9.35 pm and the Chairman thanked everyone for attending.   The next meeting will be held in TheVillage Hall, Cartmel on Thursday, 9th September 2010. 

    

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Minutes of the Meeting held in Cartmel Village Hall on Thursday, 8th July

PRESENT:  Cllrs Huggett, (Chairman), Anderson, Derbyshire, Drinkall, Palmer, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson, County Councillor R Wilson.

One minutes silence was held in memory and respect for Peter Brake, past Councillor, Vice-Chairman and Chairman of the Parish Council 1986 - 2007.

1.    APOLOGIES FOR ABSENCE   Cllr Allen, Barker, Bird, Bramwell, Fearon.

2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday,  10th June 2010 as circulated were approved.  Proposed by Cllr Derbyshire, seconded by Cllr Pascall and signed as a true record.

3.    DECLARATIONS OF INTEREST  in respect of items on Agenda.  None

4. PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None.

5.    BUSINESS ARISING FROM MINUTES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             i)   Cartmel Primary School Report from Cllr Barker (via Cllr Pascall).  Once again the school has had a very busy time.  A new team of teaching staff are working hard together to start to implement the new National Curriculum, which is more creative and cross-curricular.  This is a positive move forwards as children learn so much better when it is relevant, interesting and topic based.  There has been over the past three years a rising trend in standards, with a greater number of children reaching higher levels.  The children are taking more responsibility for their own learning, self and peer assessing and reviewing their own targets in Reading, Writing and Maths.  Classrooms are more vibrant and displays reflect the high standards of work achieved.  The internal learning environment has been greatly improved with new toilet facilities for the older children, a larger classroom for years 2 and 3 and a refurbished library area.  We are still waiting to hear if we have funding for our new hall.  The outside garden area changes weekly. A lot of hard work by a very enthusiastic team of parents is resulting in the creating of a stimulating outdoor environment for the children to work in.  Friday afternoon is “Golden Time” in school when the children in mixed age groups choose to take part in a variety of activities.  These include woodland workers, garden helpers, a bug club, outdoor games, craft, cookery and card games.  Many educational visits have taken place with trips to Manchester to see the Big Bang Exhibition, local trips including visits to the health centre, a dentist, Grange Post Office, a garden centre, Arnside and a residential to Tower Wood, Year 5 and 6 are to visit London in June.  The children are all looking forward to eggs hatching in the incubator, caterpillars transforming into butterflies and tadpoles growing legs.  The most exciting news – blue tits nesting in the nest box outside with seven perfect eggs.  These can be watched by a live feed from the bird box camera recently purchased with funding from GSK in Ulverston.
   Upper Holker United Charities  Appointment of Trustee  Cllr Anderson would like to know more about the time and place that the Trustees meet and who are the Trustees before agreeing to become the new Trustee.                                                                                                                                                                                                   

 ii)   Cartmel Car Park  To confirm share out money.  The Chairman confirmed that the had over of all the necessary equipment for the P & D machine had taken place and instructions given for the workings.  The Clerk confirmed that the balance of the money at the end of June was £10,103.67.  Several accounts had still to be settled and permission was given to pay the Toilet partnership funding when the account was received, before the final balance share-out.

 iii)  Website for Parish Council Progress Report   Cllr M E Wilson confirmed that a meeting had taken place on 7th July.  The website had now been formalized and work done on collecting information about clubs, organisations and businesses wishing to be included on the website.  Mrs M McDonagh to be asked to write the information for the home page.  Cllr Wilson and Sandy Kitching had not been able to arrange a meeting with Fr Robert to get a management committee organised.  The group will meet again on 11th August.

  iv)    Parish Plan  To receive recommendations from Working Party.  The working party had met and it had been decided to write a letter to local groups, Village Society, the Church and Village traders for their help with involvement and input into the Parish Plan.  A volunteer was needed to help with community/environmental matters.  Cllr M E Wilson confirmed that the housing and highway safety had been carried out for Allithwaite and the group would need to get together to progress this side of the plan.
 
   v)   Provision of Allotments – Parish Council Field  Progress report.  The Chairman confirmed that the application for the parking areas had been submitted.  The next step would be to work out and mark out the allotment spaces, where the fence needed to be installed and the arrangement for a water supply.  The new access gate for the field would be installed when the planning application was approved.  Cllrs Derbyshire, Drinkall, Pascall and Shepherd volunteered to help.

  vi)   Parish Council Cottage  To receive recommendations from Working Party.  The National Grid had inspected the gas pipe and unfortunately this was dead.  A new supply was needed if this was the type of heating to be installed.  An insurance inspector had confirmed that the damage to the west gable was not covered under the policy because it had not been caused by subsidence, earthquake or any other insured peril – therefore no financial assistance.  The working party had met and recommended that the services of a structural engineer was needed for a specification on the work needed.  It was also recommended that the services of a project manager was needed for the amount of work to be carried out.  Cllr Drinkall suggested that Bertie Wycherley be contacted to explain the project and to ask about his services.  Cllr M E Wilson suggested that South Lakes Housing be asked for the type of heating they recommended.  Proposed by Cllr Huggett, seconded by Cllr Pascall that a structural engineer/project manager be appointed by the working party to go ahead with the work.  Unanimous.

 vii)  Clerk’s Report   All Councillors were asked to fill in a no change Financial Interests Form.  A complaint had been received that the Lengthsman had cut the verge outside Allithwaite School too early – this had been mentioned to the Lengthsman.  Notification had been received that Greendales were holding a street party and had informed SLDC about this.  Greendales had not been finally adopted by the County Council but it was confirmed that this was imminent.  (Cllr Pascall confirmed that the party did not take place as permission had not been given by SLDC).  A training session for new Councillors would be held on 13th July at 7pm at the Georgian Room, Kendal.  The River Eea dam reported by Cllr Unsworth had been inspected by the Environment Agency.  They would only take action if there was an increase risk of flooding, this also applied to the missing stone in the banks of the River.  Maintenance of the river bank should be carried out by the riparian owners.  This also applied to tree pruning, therefore no action would be taken by the Environment Agency.   The County Council were the riparian owners of the banking affected by missing stones and also of overgrown trees.  Cllr Rod Wilson would report.  Feedback from residents re permits issued for the May Race Meeting The Chairman and Vice Chairman had met Nigel Taylor to report back after the race weekend.  Nigel had accepted that omissions in the supervision at road ends in the Village had taken place and confirmed that these would be manned at the August meeting (possibly not the one day July meeting)  During the race period the no parking on the marked bays under the Priory wall, which was a two way road, was a bad idea.  This to be looked at again.  It was confirmed that the residents permit was only for access into the Village and that residents already in the Village possibly would not have a permit displayed.  It was agreed that free parking signs would be displayed further out of the Village and possibly signs to say no parking on Village roads would also be displayed.  District Councillor Report  Cllr M E Wilson reported that she had a Scrutiny meeting coming up which would be looking at SLDC road sweeping and asked for Councillors views on the service.  On a scale of 1 –10 they thought the service was a 0.  A road sweeper was very rarely seen and when it did appear swept grit etc into centre of road and also gulleys were so packed down with debris the sweeper went right over them. It was also pointed out it would be better if notification could be given of when the sweeper was coming.  Cllr Wilson agreed the service needed a shake up.  Members of the public are welcome to attend the meeting.    County Councillor Report County Councillor Rod Wilson expressed his disappointment with the presentation given by the CCC Landscape and Environment Officer.  On reflection he thought the officer was defensive and did not address the issues he had been asked to.  Neighbourhood Forum Cllr Wilson confirmed that grants would still be provided but applicants would not always get the amount they asked for.  He had been receiving complaints about pot holes and verge cutting – contracts were up for renewal and he agreed there was a general sense of dissatisfaction.  A road safety in Allithwaite walk around the Village had identified many issues in the Village.  A working document had been produced with possible solutions to the problems and a copy of this had been forwarded to Keith Masser at CCC and John Bell at Capita Symonds with a request that they meet with Councillors on site to observe the problems identified. He asked for feedback and additions to be identified and reported to him. Cllr M E Wilson considered that owners of motorized invalid vehicles should be consulted to include in the road safety document, also the running club and nursery school.   20 mph outside Cartmel Primary School  Cllr Wilson confirmed that if policy changed his first priority with his members allowance would be for this speed limit to be introduced.  (Cllr Wilson left the meeting). 

6.      FINANCE            
i)   Parish Council    Community a/c £531.26. Business Base Rate Tracker  £20,937.66.  Car Park  Community a/c £10,102.11  Business Reserve Nil.  ii) Money Received  Pay & Display £3,893.80. Co-op Funeralcare £39.00 Burial of Ashes M Martin.  Barclays Bank Interest PC £1.87. Car Park £1.56. Cheques for Approval  Clerk June Salary £378.00 + £17.99 Expenses.  Broadband £17.99.  SLDC Waste Bin Hire & empty £106.16. SLDC £85.00 Allotment Planning Application.  Lengthsman 17 hours £187.00. Mr P Barton £6.10 black bags.  Cartmel Priory laminating permits £30.00. Metric P & D Contract £102.54.  SLDC Toilet Partnership     Proposed by Cllr M E Wilson, seconded by Cllr M Wilson  that Finance be approved with the inclusion of permission to pay SLDC toilet partnership invoice when received.  Unanimous.        

7.   PLANNING 
   i)  Consideration of relevant planning applications   SL/2010/0489 Refused.  As per Community/Council policy – local occupancy, affordable homes condition should be retained.
  ii)  Applications Approved by SLDC: Replacement Dwelling Locker Holme, Allithwaite.  Installation of sewage treatment plant Cartmel Park.  New gates & remodelled wall to courtyard frontage (retrospective & LBC) Ford House, Cartmel.  Installation of photovoltaic cell system to generate solar electricity Birkby Cottage, Cark-in-Cartmel. 
iii)  Applications Refused by SLDC  Variation of occupation period condition on planning permissions The Pastures, Allithwaite.
  iv)  Applications Recommended for Approval by Parish  Installation of photovoltaic cell system to generate solar electricity Birkby
   v)  Applications Recommended for Refusal by Parish Council  None to Date.
  vi)  Locker Holme, Allithwaite  A letter from Fiona Clark, SLDC, confirmed that the increase in the size of the building, above the previous approval, was not considered material in terms of the impact on the appearance of the site and surroundings.  The Parish Council request that the application should be considered by the Planning Committee was deemed unnecessary and the application was approved.

8.   CORRESPONDENCE   CCC Transport Plan for Cumbria 2011-2026 – Draft Core Strategy  This would be e-mailed to Councillors.  Consultation end date 3rd September 2010.
   
9.   OTHER MATTERS 
   i)  Local Area Partnership – Action Plan  To consider Action Plan.  Cllr Huggett confirmed that the Action Plan basically highlighted at the top of their list – young people, housing, road safety and agreed with the priorities and fit in with the criteria which would be highlighted in the Parish Council Plan.  Cllr M E Wilson confirmed that a match funded sum of money could be accessed for environmental projects.  A scheme could be put together to benefit Villages next year providing planters/flowers/welcome entrance signs.  The next LAP meeting would be Tuesday, 13th July 2010.
  ii)   King George V Playing Field  To approve application for new play equipment.  The committee requested permission to install a timber team swing.  No objections, all in favour.  The Secretary had reported an incident involving a Cartmel Priory School pupil in the playground and she had notified the Police and Cartmel Priory School Headteacher also.
 iii)   Market Cross, The Square, Cartmel   To approve to progress required renovation workThe Chairman had met with Graham Darlington, SLDC Conservation Office to obtain his advice about the Market Cross.  His suggestion was to approach at least three conservator stone companies for a report and cost of renovation.  The Cross was considered to be in a bad state but not dangerous.  A liquid silico could be applied which would take 2-3 weeks to put on.  The Cross may need scaffolding or taking down to do this.  A 25% grant from SLDC could be applied for and permission would not be needed from English Heritage.  The Cross is Grade II listed and it was proposed that an expert from English Heritage should be asked to look at it first.       

10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
         Cllr M E Wilson  Asked if the Lengthsman could cut brambles from the bottom of the hedge on the Causeway.
         Cllr Derbyshire  Asked if there was a limit to the amount of time scaffolding could be left in The Square as this was spoiling the look of the Square.  This scaffolding caused problems for the Fairground traffic at the Race Meeting.  Cllr Huggett to enquire.
         Cllr Drinkall  Asked if permission was needed for solar panelling.  Cllr M E Wilson confirmed only if not flat to the roof.
         Cllr Pascall  Informed Councillors that Allithwaite Carnival would be parading through the Village on Saturday, 10th July.  Starting at the Pheasant Inn at 12 noon, proceeding up to Guide over Sands, up Church Road, Green Lane, Vicarage Lane onto the Community Centre.
         Cllr Unsworth   Had been asked by Martin Gott if he could talk to the Parish Council regarding setting up a Farmers Market.  It was suggested he could do this at the August meeting and Cllr Unsworth would ask him to contact the Clerk.

The Meeting closed at 9.25 pm and the Chairman thanked everyone for attending.   The next meeting will be held in The Community Centre, Allithwaite on Thursday, 12th August 2010.

             

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Minutes of the Meeting held in Cartmel Village Hall on Thursday, 10th June  

PRESENT:  Cllrs Huggett, (Chairman), Allen (Vice-Chair), Bird, Bramwell, Derbyshire, Drinkall, Palmer, Pascall, Unsworth, M Wilson, M E Wilson, County Councillor R Wilson, Mr C Anderson. 2 members of the public.
1.    APOLOGIES FOR ABSENCE   Cllrs Barker, Shepherd.   

2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Annual General Meeting held in The Village Hall, Cartmel on Thursday,  13th May 2010  as circulated were approved.  Proposed by Cllr Pascall, seconded by Cllr Drinkall and signed as a true record.
3.    DECLARATIONS OF INTEREST  in respect of items on Agenda.  None

  1. PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None at this point.

5.    BUSINESS ARISING FROM MINUTES                                                                                                                                             
  i)  New Councillor for Cartmel Ward   Mr Chris Anderson signed the Declaration of Acceptance of Office and had completed a Financial Interests Form.
 ii)  Cartmel Primary School  Report from Cllr Barker.  Unfortunately, Cllr Barker had tendered his apologies for this meeting.  To be on Agenda for next month.  Upper Holker United Charities  Ewan Cameron was willing to continue as Trustee if no other Councillor volunteered.  Cllr Anderson agreed to give some thought to this.  To be on Agenda next month.
  iii)  Cartmel Car Park  Approval of Surrender Date.  The Deed had been signed by the Chairman and Clerk.  Temple Heelis had requested the Lease and Memorandum of Agreement.  Cartmel Steeplechases had also signed.  30th June 2010 had been suggested as  the final date for the distribution of the share out.  The Clerk explained that Mr Barton and Mr Newby would need to be paid for May and June and this was agreed.  Cartmel Steeplechases had agreed to keep on Mr Barton and Mr Newby.  A meeting had been arranged with Nigel Taylor at the Grandstand for Tuesday, 22nd June to discuss details of the hand over.

PRESENTATION BY RICHARD NEWMAN, LANDSCAPE & ENVIRONMENT OFFICER – CUMBRIA COUNTY COUNCIL
It was agreed at this point to invite Mr Newman to give his presentation.  Mr Newman confirmed that the role of the landscape and environment officer was protection of the landscape through management.  This was advisory not regulatory in relation to planning, to provide planners with technical guidance in the hope that they take notice.  Everything is within the European context.  The European Landscape Convention definition, endorsed by the UK government says “landscape means an area, as perceived by people, whose character is the result of the action and interaction of their natural and/or human factors”.  This approach is at the heart of managing AONBs and National Parks in England.  It emphasises the integration of people and nature over time and the importance of involving local communities living in or near to them in their management.  Categories of Threat are 1) Apathy and Disinterest, 2) Natural dynamic environment, 3) Human Activities, 4) Infrastructure developments. National Parks are very well looked after and a designations review, planned for a few years by Natural England, is being finalised with the conclusions published at the end of September.  In answer to the question why the Cartmel area was not included in the designations review, Mr Newman confirmed that there were a number of reasons why the area did not go forward in the 1950’s and he could now confirm that the area would not qualify for inclusion. Our seascapes are equally as important as our mountains.  In conclusion Mr Newman reinforced the message that landscapes are dynamic and ever changing, clever planning can happen.  The English countryside is the most significant legacy we can pass on to future generations, we have a duty to care for it at all costs.  In answer to the question about wind farms, Mr Newman confirmed that many more wind farms are turned down than have gone forward and that there is not a huge future for land based wind farms.  The Chairman thanked Mr Newman for his presentation.

  iv) Website for Parish Council  Progress Report.  A meeting had been held with Andrew Armitage and Sandy Kitching.  More details for the Allithwaite website were discussed. The Clerk to get details about Village groups and businesses and businesses included may be asked for a contribution of £25.00. Cllr M E Wilson would enquire about website address, photos and possibility of a grant from Neighbourhood Forum.  The group will meet again on 7th July 2010.
   v) Provision of Allotments – Parish Council Field  Progress Report.  Unfortunately, Cllr Huggett had been away and had not progressed the application. 
  vi)  Parish Plan   To receive recommendations from Working Party.  It was decided that a review of each section of the Community Statement should take place, that Julia Wilson should be contacted and that more residents should be invited to get involved.
 vii)  Parish Council Cottage  To receive recommendations from Working Party.  The Chairman had met with Ken Howson, Chartered Buildings Surveyor.  He considered that the cracking on the west gable could be an insurance claim.  The Clerk had arranged for an engineer from Aviva Insurance Co to inspect this on 17th June 2010.  It had been noted that although there was a gas pipe into the property this could be dead.  National Grid would do a check on 11th June 2010.  An extension to the three month deadline for applying for the renovation grant had been approved by SLDC providing they were kept informed.  It has to be decided if professional help is needed to oversee contract side of renovation or if the Parish Council could oversee the project themselves.
viii)  Clerk’s Report   Guide over Sands  the name change to Yakkers does not need permission.  Holme Lane Cumbria Highways had confirmed they would look at SLOW road markings following resurfacing and also confirmed the position of the SID. Lengthsman It was noted that the grass verge on the B5277 had been cut by the Highway Steward on the footpath side and by Cumbria Highways on the roadside but this had left a strip along the middle.  It was agreed to ask the Lengthsman to cut this and also to cut back the bottom of the hedge next to the footpath.  Parking Slips obstruction notices were provided for any Councillor wishing to put on vehicles parking either across the pedestrian walkway or across a white line. Farmers Market Fr Robert and Martin Gott had both expressed interest in starting a market.  District Councillor Report   Cllr M E Wilson reported on the retirement due to ill health of the Chief Executive Peter Ridgeway.  Lawrence Conway would be acting director in the interim.  Cllr Wilson would be on the planning committee and Chairing the Oversee and Scrutiny Communities Committee, the first work programme would be a review of parking charges across the district.  County Councillor Report  Cllr R Wilson asked for anyone interested in walking around Allithwaite to highlight potential road safety improvements, to add their name to a list.  He confirmed lots of top dressing being carried out in Allithwaite.  The Police had agreed to look again at parking in The Square, Allithwaite and he confirmed that the County Council and District Council would have to bear many cuts in funding over the next few years.  Results of the Winter Maintenance consultation and what would be recommended will go to Cabinet in July. 

6.      FINANCE            
i)   Parish Council    Community a/c £1,309.48. Business Base Rate Tracker  £20,937.66.  Car Park  Community a/c £6,508.31.  Business Reserve Nil.  ii) Money Received  Pay & Display £3,443.20. SLDC refund for planning application £167.50.  Swinton Insurance £88.39 refund for Cottage Insurance. Cheque for Approval  Clerk May Salary £378.00 + £18.62 Expenses.  Broadband £17.99.  Swindon Insurance £323.57 Cottage Insurance (unoccupied property).  J Wright Grasscutting £171.00.  Lengthsman 13 hrs   £143.00. Mr P Barton May & June Salary £200.00. Mr T Newby May & June Salary £100.00. Cartmel Steeplechases £18,000.00 share out, Parish Council £6,000.00 + £500 Admin.  Proposed by Cllr Bramwell, seconded by Cllr Derbyshire that Finance be approved.  Unanimous.

7.   PLANNING 
   i)   Consideration of relevant planning applications   SL/2010/0229 Approved..
  ii)  Applications Approved by SLDC: Demolition of part of stone outbuilding, single storey rear extension & alterations Wayside, Cartmel.  Alterations Garth House, Cartmel.  Change of use to beauty salon Troys Barn, Cartmel.
iii)  Applications Refused by SLDC  None to Date.
  iv) Applications Recommended for Approval by Parish  Change of use from Retail to Beauty Salon Troys Barn, Cartmel.  Alterations (revised scheme) Garth House, Barngarth.  Single Storey rear extension & alterations including part demolition Wayside, Cartmel.  Detached Garage & Bay window extension (with condition) Grizedale, Allithwaite.  New gates & remodelled wall to Courtyard frontage Ford House, Cartmel.
   v) Applications Recommended for Refusal by Parish Council:  Replacement of dwelling (revised scheme) Lockerholme, Allithwaite (concerns about height and prominence of building).  Variation of occupation period condition The Pastures, Allithwaite (subject to Policy T7 – requiring 6 weeks minimum closure period).

8.   CORRESPONDENCE             
    i)    SLDC Consultation on New Leadership Arrangements - Consultation  At present SLDC operates a “Leader & Cabinet” form of decision making whereby an Executive, comprising of seven District Councillors, takes collective responsibility for making the Council’s main day to day decisions. These decisions are subject to review or call-in by other members of the Council through Scrutiny. Elected Mayor & Cabinet – under this option, the electors of South Lakeland would vote for a mayor who would hold office for a period of four years.  Once elected the mayor would be responsible for all executive functions and would decide which of these functions were going to be delegated to other cabinet members, local committees or officers.  The Consultation ends on 17th August 2010.  Councillors were asked to consider these leadership arrangements.  To be included on the August Agenda when it will be decided if a response will be made.
 
OTHER CORRESPONDENCE   
    i)     Residents feedback from Newsletter and Residents Permits arrangements on Race Weekend  Mr G D Roberts considered that white lines will not prevent parking e.g. the Causeway pedestrian walkway and that vehicles will ‘trespass’ onto the walkway possibly then creating an accident.  He considered that certain villagers be given the right to attach polite pre-printed notices onto offending vehicles.  Regarding the Residents Permits he considered these to appear to be useful but wondered who was benefiting from the revenue generated by enforcement officers.  Mr Paul Bennett considered that in theory the Residents Permits system was really good, the only problem of this was that no policing of the system took place.  He had walked around the Village and it was noted that a lot of vehicles were not displaying Residents Permits, this happened on the Wednesday meeting also.  It was noted that usually a Police Officer was positioned at the end of The Causeway and that a member of the private company should also have been positioned at  road ends.  Cllr Allen suggested that a list of problems and comments be put together to take to Cartmel Steeplechases and a meeting be arranged to meet with them to discuss these before the next Race Meeting.

9.   OTHER MATTERS 
   i)  Local Area Partnership – Action Plan  To consider Action Plan.  This item to be on next months Agenda.
           
10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
        Cllr M E Wilson reported talking to Fiona Clark, SLDC planning officer about the dwelling Lockerholme.  It was considered that the slight increase in height difference would have to be more than 20cms to look at again.
        Cllr Drinkall Wanted to know why Allithwaite/Cartmel did not have 20mph past the Primary Schools when Grange and Flookburgh did.  Cllr R Wilson confirmed that these speed limits were done under previous County policy which is now changed.  He wants to see a complete review of policy and is battling away to get this done
         Cllr Unsworth Reported that stones had created a dam in the River opposite the Methodist Church.  This to be reported to the Environment Agency.  A sycamore tree and the willow also needed looking at. 
         Cllr Allen   confirmed that she considered the presentation given tonight by Richard Newman was very interesting but that it went on too long and guidelines should be put together to limit the time allowed for future presentations.
          Member of the Public  Reported damage to Market Cross in Cartmel Square.  The Chairman confirmed he was not sure if an application of preservative treatment would be allowed as this was a Listed Monument.  Concern was also expressed that the Antique Fairs would discontinue as she thought they brought a lot of visitors to Cartmel.

The Meeting closed at 9.20 pm and the Chairman thanked everyone for attending.   The next meeting will be held in The Village Hall, Cartmel on Thursday, 8th July  2010.

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Minutes of the Meeting held in Cartmel Village Hall on Thursday, 8th April 2010. 

PRESENT:  Cllrs Huggett, (Chairman), Allen (Vice-Chair), Barker, Bird, Derbyshire, Fearon, Pascall, Shepherd, Unsworth, M Wilson, M E Wilson, County Councillor R Wilson. 2 members of the public.
1.    APOLOGIES FOR ABSENCE   Cllrs Bramwell, Drinkall, Palmer.          

2.   APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday,  11th March 2010  as circulated were approved.  Proposed by Cllr Allen, seconded by Cllr Derbyshire and signed as a true record.
3.    DECLARATIONS OF INTEREST  in respect of items on Agenda.  None

4. PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None at this point.

5.     BUSINESS ARISING FROM MINUTES                                                                                                                                             
  i)   Cartmel Car Park Deed of Surrender  To receive recommendations from Legal service at NALC.  Information had now been received from CALC and NALC.  They had questioned if the 1998 Lease was actually a Lease.  Clause 3.2. in the Deed could be used to nullify all the conditions identified in Clause 3.1. (ie permits for residents etc, parking for sport clubs etc) all the conditions the Parish Council wanted to preserve for the Community.  Clause 7 – Release of the Landlord was not understood.  The Chairman considered that the legal department at NALC did not appreciate the working partnership between Holker, Parish Council and the community for preserving the Village.  It was generally agreed that the Lease Agreement  would not be renewed after the expiry date in five years time.  Proposed by Cllr Barker, seconded by Cllr Pascall to request that Holker Solicitor delete Clause 3.2 and explain Clause 7.  Unanimous.
   ii)   Website for Parish Council   A further meeting would be arranged.  Cllr M E Wilson considered that a management team should be set up consisting of a representative from the Parish Council, Village Society and other Village organisations.  She agreed to speak to Fr Robert as Chairman of the Cartmel Traders regarding setting up and achieving this team.  Andrew Armitage had confirmed that the work on the Allithwaite website was progressing well.  The site would be easy to use for anyone involved and will showcase local community clubs, events and activities.
  iii)   Provision of Allotments – Parish Council Field   Following the application, Fiona Clark Planning Officer had confirmed that there was local concern about allotment holders parking.  Cllr Huggett and Cllr Pascall had planned four or five parking spaces on the allotment site and Cllr Huggett would visit the planning surgery to consult with the planning officer for her opinion on this parking provision.
  iv)   Parish Plan  The working party had not met. Cllr Cameron had tendered his resignation from the Council (see Correspondence after Agenda).  He had confirmed he would hand over the Parish Statement documentation and electronic files when it was decided who would lead the plan.  Cllr M E Wilson offered to join the working party and suggested that Cllr Cameron be asked if he wished to stay on.
   v)   TalkToilets Consultation  The consultation date had been extended until 11th April.  Cllr Allen had facilitated a survey sheet in the Ladies and Gents toilets at Cartmel.  136 ladies signed and 94 gents signed all in favour of toilet provision being a statutory duty of the District Council.  Cllrs were asked to complete the questionnaire on their own behalf and one would be completed by the Chairman on behalf of the Parish Council.  A copy of the survey sheets would also be forwarded to the consultation team.
  vi)    Farmers Market  It was suggested that the community should be consulted regarding a Farmers Market.  An article will be included in the Newsletter asking for residents to let a Councillor know if they would be favour of a Farmers Market.  Cllr Huggett confirmed that the Village Hall at Cartmel was very well booked up to 2012 and it could be a problem at this venue.
 vii)    Parish Paths Initiative  Verbal confirmation had been received from the Parish Paths initiative that a grant would be provided for drainage work on the Burns Farm-Over Ridge bridleway.  The Chairman was waiting for a specification, on receipt of this two estimates would be required for the work.
viii)   Proposed Highway Closure at Low Frith  All Councillors had been invited to a site meeting on this Highway which unfortunately was not very well attended. There was no footpath or bridleway following on from the end of this highway but it was confirmed that walkers accessed Roudsea Wood this way.  A copy of the response to this requested closure from David Gibson, CCC Rights of Way Officer had suggested that this Highway could be downgraded to a bridleway rather than extinguished.  This was well used by walkers but it was noted that No Pedestrians – No access notices had been posted by Holker.  It was not sure if downgrading to a bridleway would happen and future opportunities for public access would be lost.  Proposed by the Chairman and Unanimously agreed that the Parish Council should respond that they were not in favour of this closure.
  ix)    Clerk’s Report  A letter had been received from Keith Masser, CCC, regarding the condition of the road at Haggs Lane and Wraysholme Lane.  A temporary repair on Haggs Lane had been carried out, a permanent, machine resurfacing will be considered in the new financial year.  He had asked a colleague to carry out a further inspection of the road to Humphrey Head and arrange any remedial works as necessary.   National Park extension of boundary No reply had been received regarding the extension of the boundary to include Cartmel area.    Sustainable Communities Act  An e-mail in support of the Amendment Bill had been sent to Harriet Harman.  Taranaki Villas Permission had been given for a new access at No. 3.  Citizens Advice Bureau An acknowledgement and letter of thanks had been received.  Mrs Naylor, speed of traffic on Holme Lane The Clerk had been informed that there would be surface dressing on this Lane and the work was more or less at the top of the programme for this year.  No further white line marking would be done until after this work was carried out.  John Bell, (Principle traffic engineer) at Cumbria Highways has confirmed that 30 circles where there are streetlights are no longer allowed.  He suggested SLOW markings.  A permanent speed device would only be installed where there is a history of accidents or accidents concerning excessive speed and that it was considered that over time the effect of a permanent device diminishes.  C Cllr R Wilson confirmed he had requested the mobile speed device to be installed approximately half-way up the hill and not at the bottom as previously done.  A letter supporting the SLOW markings to be sent with a copy of Mrs Naylor’s letter to John Bell.   District Councillor Report  Cllr M E Wilson confirmed that the consultation regarding the extension of the National Park had been discussed.  It was proposed that there was a need to ask for full consultation with the local communities about the extension.  One Cllr called-in this proposal.  SLDC planning turned down the proposed site for a new Auction Mart as it was considered the access was so poor and that this was not the right site.  County Councillor Report  Cllr Wilson referred to the Winter Maintenance review (see Correspondence).  He urged the Parish Council to respond to this review and was willing to meet to help with a discussion.  Walk around Allithwaite   Cllr Wilson confirmed he was willing to walk around Allithwaite to discuss road safety and asked for other Cllrs to join him.  He had booked Cumbria CC landscape expert to talk to the PC about the environment and protecting the landscape.  This would take place at the June meeting.  Cartmel white lines  Further requests had been made to him for additional white lines – he suggested waiting for the installation of the new lines and carry out a review at a later date.

6.      FINANCE            
i)   Parish Council    Community a/c £856.04.  Business Base Rate Tracker  £14,435.37.   Community a/c £9,084.45.  Business Reserve £16,040.14.  ii) Money Received  Pay & Display £2,439.50. Barclays Bank PC Interest £2.29, CP Interest £2.00.  iii) Cheques for Approval  Clerk March Salary £378.00 + £18.08 Expenses. Broadband £17.99.  Mr P Barton March Salary £100.00. Mr T Newby March Salary £50.00. Viking Direct new toner & printer cartridge £137.94 + £24.13 VAT. Barclays Bank charge 95p.  Proposed by Cllr Allen, seconded by Cllr Pascall that Finance be approved.  Unanimous.

7.   PLANNING 
   i)    Consideration of relevant planning applications   SL/2010/2010 Approved.. SL/2010/2000 Sewage Treatment Plant.  Cllr Huggett considered the size of this was totally inadequate.  Using figures provided by Holker these were wrong by a factor of 4.  He could prove evidence of vehicle usage working on the ticket provision.  He would speak to John Coward regarding these figures and also to Fiona Clark at the Planning surgery.
  ii)   Applications Approved by SLDC: Erection of 2 agricultural buildings, formation of yard areas and agricultural access with associated landscaping south of Blenket Farm, Allithwaite.  Internal & External Alterations (+LBC) Fairfield, Cartmel. 
iii)    Applications Refused by SLDC  None to Date.
  iv)   Applications Recommended for Approval by Parish  Access Track, Westwinds, Allithwaite Road.
   v)   Applications Recommended for Refusal by Parish Council:  None to Date.
  vi)   Application No Comment  Erection of Lodge (retrospective) The Pastures, Allithwaite.
 vii)   Application Withdrawn  Rear Extension & Alterations including partial demolition Wayside, Cartmel.

 8.   CORRESPONDENCE             
    i)   The Planning Inspectorate Public Path Modification Order Public Inquiry 10th August at 10.00am Lower Holker Village Hall – Bridleway No. 549013 Greenbank Lane to Aynsome  It was not sure what part the Parish Council could play in this inquiry, how best to support and if evidence of use was needed.  The Clerk to enquire.
   ii)    CCC Winter Maintenance in South Lakeland  Two Consultation Documents to be completed also it was important to review the position of grit bins, grit heaps and new bins required.  All Cllrs were requested to identify the sites of these in their area and where new bins were required (a list had previously been made but confirmation was needed). The priority gritting routes should be reviewed and any new priority routes identified (one already requested Egg Pudding Stone corner to A590 junction).  The Clerk should receive these before the end of the consultation period on 4th May 2010. 
 
OTHER CORRESPONDENCE   
    i)    Police Authority Survey  Stakeholder survey.  It was not understood the difference between the Police Authority and the Police service.  Cllr Allen agreed to take the survey.
   ii)    Association of Small Historic Towns & Villages – Wednesday, 21st April at Bindloss Room, Kendal Town Hall  This event will investigate the opportunities and difficulties involved in the re-use of historic buildings in rural areas for residential & commercial.  Noted.
  iii)   Resignation of Cllr Ewan Cameron  Cllr Cameron wished to stand down after three years to make way for someone new with more time and energy and fresh ideas.  Vacancy to be advertised in the usual way.   

9.   OTHER MATTERS 
   i)   Newsletter Issue 25  The Clerk had produced a draft letter but additional articles had been received which needed to be added.  Additional articles also to be included following this meeting regarding the Farmers Market and the public enquiry re the modification order for bridleway 549013.
   ii)   Parish Council Cottage, 1 Vicarage Lane, Allithwaite   The Clerk had received the keys from Neville Leviston, the Cottage had been emptied, the tenancy was now over.  The Chairman and the Clerk had met with Heather Squire, SLDC Housing Renewal Officer and she had confirmed that the Parish Council would be eligible for a Landlord Improvement Grant. It was considered that the work needed would include: installation of central heating, electrical inspection to include installation of mains wired fire alarm system and any necessary upgrades, replacement of remaining single glazed windows with double-glazing and all and any necessary works to ensure the property was free from damp. The likely level of grant would be up to 50% of the cost of the works, to a maximum of £20,000.  Two estimates from all contractors would be needed.  Cllr Huggett had spoken to John Coward, Architect and he had agreed to give his professional advice and opinion of the necessary work needed – hopefully free!!
           
10.   QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
        Cllr M Wilson  complained about the overflowing dog bin at the entrance to the wood – Cartmel Park.  Also an A-board was positioned across the pavement at the new barbers shop on the Causeway.   Cllr M E Wilson to report.
        Cllr Shepherd  Reported that the flooding was very bad on Wartbarrow Lane at the area previously reported.
        Cllr Unsworth  reported a drain on Cark Road which needed digging out.  Highway Steward to be notified.
        Mr D Hunt (member of the public)  Volunteered to help with the Parish Plan.  He had been involved in the conservation plan for the Gatehouse at Cartmel.

The Meeting closed at 10.00pm and the Chairman thanked everyone for attending.   The next meeting will be The Annual Parish and Annual General Meeting to be held in The Village Hall, Cartmel on Thursday, 13th May 2010.

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Minutes of the Meeting held in Cartmel Village Hall on Thursday, 11th March 2010.

PRESENT:  Cllrs Huggett, (Chairman), Allen (Vice-Chair), Bird, Bramwell, Cameron, Derbyshire, Drinkall, Palmer, Shepherd, Unsworth, M Wilson, M E Wilson.
1.    APOLOGIES FOR ABSENCE   Cllrs Barker, Pascall, County Councillor R Wilson.
2.  APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday,  11th February 2010  as circulated were approved.  Proposed by Cllr Bramwell, seconded by Cllr Allen and signed as a true record.
3.    DECLARATIONS OF INTEREST  Declarations of personal/prejudicial interests in respect of items on Agenda.  Cllr Cameron for Item 5) i) Cartmel Car Park.  Cllr Allen & Cllr Unsworth for Item 8)ii. 

4. PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None.

PRESENTATION BY SLDC MARKETS MANAGER – TONY BROCKLEHURST
Mr Brocklehurst confirmed he was very willing to help in any way he could to set up a market and help create jobs and work in the area. It should be decided if it was a Farmers Market or General Market that was required.  He thought Cartmel Village Hall or the Square was a very good venue but that Allithwaite Community Centre was not as accessible.  Several options were available, individual traders would need public liability insurance, would supply their own stalls and would be charged at approx £1 per foot for an 8ft table – this could be more in the summer months.  Someone would need to control who came to the market, take bookings, be available on the day to allocate space, collect money, troubleshoot and supervise the collection of waste.  He strongly recommended a Friday for a market. The amount of work would be considerably less if a “Made in Cumbria” market was organised.  They would be in charge and the market would be organised by them and one payment would be made for the whole.  A Made in Cumbria food only market could be arranged.  Councillors were asked to consider the options for discussion at the next meeting.

5.     BUSINESS ARISING FROM MINUTES                                                                                                                                             
i)   Cartmel Car Park Deed of Surrender  No response received as yet from NALC.  Further information had been requested which the Clerk had supplied immediately.  Guy Richardson from CALC had confirmed the solicitor at NALC had some doubts about whether the Deed of Surrender could be relied on to deliver the PC the benefits it was looking for.  Work on bridge – Cark Shaw Woods  Work would be carried out to strengthen this bridge.  Detours would be marked and it was confirmed that this was a permissive path.  Cartmel Village Residents’ Access Passes for race meetings  All Councillors had received a copy of the suggestions for the proposed Access passes.  Discussion took place about the problems etc in the Village on Race Days.  It was considered that numbers of parking places in the Village Hall car park could be a problem – residents given priority.  Parking for visitors just to the Village was still a problem.  Residents parking signs to be requested for Town End Meadows/Orchard Close.  Proposed by Cllr Drinkall, seconded by Cllr Bramwell that the passes should be accepted and monitored for this year.  Carried by Majority – 3 Against.  Comments/Views on setting up of Harley Davidson Rally   Nigel Taylor requested PC views on holding this rally.  He had confirmed that signposting would direct traffic through Wood/Field Broughton.  The response to be in favour with reservations.
 ii)   Website for Parish  Cllr M E Wilson confirmed that no further meeting had been held.  Discussion took place regarding applying for a grant and Cllr Wilson confirmed that only constituted bodies could apply for Neighbourhood Forum grants.  It was questioned if PC could apply?  More details for next month in the meantime Cartmel Community pages would probably go live before the next meeting.  The Clerk confirmed that she had had the PC computer repaired and Andrew Armitage (Allithwaite website) confirmed that any current Personal computer would be suitable for updating the website.  The software used by the website does not need to be installed on the PC computer but would run from the website – any machine with a web connection would be suitable.
iii)   Provision of Allotments – Parish Council Field   The application had been submitted for Change of Use and was displayed for Cllrs to note.  Cllr Huggett had spoken to Fiona Clark at SLDC and she confirmed that a few concerns had been raised regarding extra parking on Church Road.  She had mentioned that a car, presumably belonging to one of the existing allotment holders, was parked close to Church Road junction.  An access permit had also been applied for to provide a farm gate for the field.
iv)  Cartmel Post Office report from meeting with Post Office Ltd  A review meeting had taken place.  It was confirmed that business had not reached the levels they thought it might.  It was considered the Outreach provided a more secure basis of service.  It was recommended that a full survey would not take place but that residents be encouraged to use the Outreach.  An article to appear in the Newsletter.
 v)   South Lakeland Area Shoreline Management – to note response to Consultation.  Cllr M E Wilson had responded in her capacity as District and Parish Councillor.  She confirmed that following discussion with farmers they were not concerned particularly about the coastal defences but the environment agencies current policies on clearing cuts and drains.  Noted.
vi)  Clerk’s Report  Confirmation had been received of the new model Standing Orders.  A review to be included on the Agenda for a future “quiet” meeting.  Extension of National Parks Boundaries  This had been mentioned previously and the question was asked why Cartmel had not been included in this extension.  Cllr R Wilson had attended a presentation to the South Lakeland Local Committee of Cumbria CC and had expressed surprise that Cartmel was not included also.  Christoph Kratz, North West designations team had confirmed that there was no prospect of any change that will affect LA parish in the near future.  A response to be forwarded asking why the area had been included in original proposals back in the 1940s, but not now - it seemed to meet the criteria for inclusion.  Talk Toilets Consultation  Several Cllrs had attended the exhibition at Grange.  Questionnaires were available for members to complete.  Cllr Huggett considered a response should be sent from the PC.  In the meantime a sheet would be posted in the Cartmel toilets for support and or comments regarding keeping toilets open.  This to be on next months Agenda.  Speed Activating Device It was noted that this SID had been installed on the School post outside Cartmel Priory School.  District Councillor Report   Cllr M E Wilson provided a copy of her report. A summary is as follows: meetings she had attended were outlined, information provided about the SLDC budget and an increase in parking charges.  Unfortunately, a 30 mins free parking in at least one car park in all the major service centres, which she had tried to obtain, had been unsuccessful.  SLDC had reduced its workforce by 10% during the year. Resources have been freed up to examine partnership working with other authorities and the Devolution Task and Finish committee have come up with some recommendations.  County Councillor Report The budget had been agreed and the County Council were entering a period of austerity – to protect education and health a reduced budget will mean a reduced service for highways.  Cartmel white markings still to be done.  Highways have rejected the request for Longlands Farm via Egg Pudding Stone to be included on the priority gritting schedule saying there is an alternative and safer route up the Valley. Gritting A review will take place regarding the less than satisfactory response to the severe winter.  Grit Bins likely to be a formal request to review bin locations to provide a master list. Pot Holes please report to Highways Hotline.  Hedge opposite Cartmel Priory School this has now been laid.  Road Safety & Speed Limits  – Schools There are some issues about road safety and children’s journeys to school.  These will be picked up after a definitive response to the request from the SL Local Committee for the CC to review the draft response to the Department For Transport consultation letter on Traffic Speeds and Road safety.  Bridleway 549013 An update and anticipated completion date for the modification order should be requested.

6.      FINANCE            
i)   Parish Council    Community a/c £901.61.  Business Base Rate Tracker  £17,435.37.   Community a/c £7,897.06.  Business Reserve £16,040.14.  ii) Money Received  Pay & Display £1,514.10. Able Memorials £157.00 Memorial P J McCabe.   iii) Cheques for Approval  Clerk  February  Salary £378.00 + £16.10 Expenses. Broadband £17.99.  Sasko PC Computer £50.00. Sandy Kitching Website £830.00.  Armitage Online Solutions Website (40% of total) £663.00 + £116.03 VAT.  CALC Annual Subscription £250.00.  Cartmel Village Hall £24.00 Room Hire.  Lengthsman 19hrs  @ £11 £209.00. CAB Donation £300.00. CCC New access permit £180.00.  Mr P Barton February Salary £100.00. Mr T Newby February Salary £50.00. SLDC Final Quarter Toilet Contribution £1,102.11. Proposed by Cllr Bramwell, seconded by Cllr Allen that Finance be approved.  Unanimous. iv)  Review of Risk Assessment & Review of effectiveness of internal audit All in favour that a review and assessment had been undertaken and that this could be confirmed when answering the Section in the Annual Return.

7.   PLANNING 
   i)    Consideration of relevant planning applications   SL/2010/0097 Approved. SL/2010/1113 No response. SL/2010/0122 PC Allotments – Noted.

  1.     Applications Approved by SLDC: Detached Garage with Store over Damson Byre, Allithwaite.  Extensions & Alterations The Pheasant Inn, Allithwaite.

iii)    Applications Refused by SLDC  None to Date.
  iv)   Applications Recommended for Approval by Parish  Rear Extension & Alterations including partial demolition & demolition of part of outbuilding to rear of Wayside, Cartmel (with concerns).  Internal & External Alterations Fairfield, Cartmel.
   v)   Applications Recommended for Refusal by Parish Council:  None to Date.
  iv)   Appeal Dismissed  Anthemion Gallery, change of use from Class A1 to Class A3.

 8.   CORRESPONDENCE             
    i)    CALC Spring Training Programme  The training programme was outlined.  An Introduction to Open Space Protection would be held at the Gilpin Bridge Inn on 29th March 7-9.30pm.  Noted.
   ii)    Licence Application “The Red Pepper”, Cartmel  No objections.
  iii)   Mrs S Naylor, Lyndene, Holme Lane, Allithwaite  Correspondence regarding speed of traffic on Holme Lane.  Mrs Naylor had requested at the very least 30mph circles on Holme Lane.  The Clerk confirmed that she had been told that resurfacing work was to be carried out and enquiries to be made if this included Holme Lane.  Cllr M E Wilson proposed that road safety should be included in the Parish Plan.
OTHER CORRESPONDENCE   
    i)    King George V Jubilee Playing Field   Application for installation of Jukebox – Twist.  The Chairman and Clerk had not met with the Chairperson Mrs Tunnadine of the playing field as she was not available.  Concerns in the dissolution part of the Constitution had been mentioned and she confirmed she would feed these back to the committee. Mrs Tunnadine had contacted the SLDC  Planning department regarding the totaliser sign.  A request had been made for installation of the Jukebox – Twist playground equipment to be installed.  There were no objections and all were in favour of approval.

9.   OTHER MATTERS 
   i)     Progression of Parish Plan  Report from working party.   The working party had not met and it was confirmed that a proposal had been made previously to progress the plan. 
   ii)    CCC – request for highway closure at Low Frith  Request for comments. Cllr Huggett took all the information to read and a response to be discussed at the next meeting.
  iii)   Parish Paths Intiative  Approval of grant application.  The public footpath mentioned as in need of a pedestrian gate at Templand Farm, Allithwaite would not qualify due to locked vehicle gate which closed the definitive line of the footpath.  The farmer to be contacted.  Cllr Huggett had walked other paths which had been mentioned as in need of attention with Guy Timperley from Capita.  Cllr Huggett reported on the condition of the path Burns Farm to Overidge which was in need of drainage repair work.  Proposed by the Chairman and Unanimously agreed to apply for £1,500 grant from the Parish Paths Initiative for this drainage work
        
10.    QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
         Cllr M E Wilson   Asked if she should contact the Dog Warden to look at problems in Allithwaite Village. Agreed.
         Cllr Palmer  confirmed that this year the Allithwaite Carnival would parade around the Village and asked if overflow parking could be arranged in the Parish Council field.  It was agreed to see what could be done nearer the time.
         Cllr Bird   Mentioned Streetlight not replaced at top of Holme Lane – this would take some time.
         Cllr Cameron   Mentioned 30mph sign at Pit Farm – Highways Steward has this in hand.
.
The Meeting closed at 10.00pm and the Chairman thanked everyone for attending.   The next meeting will be held in The Village Hall, Cartmel on Thursday, 8th April 2010.

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Minutes of the Meeting held in Cartmel Village Hall on Thursday, 11th February 2010.

PRESENT:  Cllrs Huggett, (Chairman), Allen (Vice-Chair), Barker, Bird, Bramwell, Cameron, Derbyshire, Drinkall, Palmer, Pascall, Unsworth, M Wilson.   M E Wilson, County Councillor Rod Wilson (for part of the meeting). 2 members of the public.


1.    APOLOGIES FOR ABSENCE   Cllr Shepherd.

2.  APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday,  14th January 2010  as circulated were approved.  Proposed by Cllr Allen, seconded by Cllr M Wilson and signed as a true record.

3.    DECLARATIONS OF INTEREST  Declarations of personal/prejudicial interests in respect of items on Agenda.  Cllr Cameron for Item 5) i) Cartmel Car Park.  Cllr Allen for Planning Application SL/2010/0051

4. PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None at this point.

PRESENTATION BY MRS JUDITH DERBYSHIRE – CUMBRIA RURAL HOUSING TRUST (CRHT)
ACCOMPANIED BY LUCY REYNOLDS SLDC HOUSING
Judith Derbyshire gave a report on the results of the CRHT survey conducted in December 2008 (see report in August 09 Minutes).  She confirmed there was a clear need to keep community going with young people to come along – or become an ageing community.  Lucy Reynolds (SLDC) would work with communities to find solutions to the lack of affordable housing (housing which meets a need below market value) l.Reynolds@southlakeland.gov.uk.   There was a need to raise young local people up on the priority list.  More rental properties were needed because of the high deposit needed for shared ownership.  The Orchard Close HOME association were re doing their housing register with stricter criteria and she thought this was the reason why no names were on their waiting list.  Young people should be encouraged to go on the list which should be more accessible.  Lucy encouraged the Parish Council to support the action from the CRHT survey.  A member of the public thought that young people should be spread around the community and not situated in a group.  Larger development sites included affordable housing mixed in with other properties, smaller groups of properties could not be grouped together to provide this housing.  Lynne Gilbertson (SLDC) empty homes officer (l.gilbertson@southlakeland.gov.uk) was keen to work with Parishes to investigate empty homes, enforcement action could be taken as a final resort.  A question was asked if any grants were available for renovating homes.  Lucy confirmed that grants were available but work on property must not of be started before applying – she considered the Parish Council could apply for a grant.  A question regarding buying back former council houses was considered not generally economic and that no funds were available at the moment.  The Chairman thanked Judith and Lucy for their presentation.

5.     BUSINESS ARISING FROM MINUTES                                                                                                                                           

  1.    Cartmel Car Park    To receive recommendations from Legal service at CALC.  The Clerk reported that the Deed had to go to NALC legal department and had not as yet been received back.  The Clerk asked if Mr Barton and Mr T Newby should receive Notice.  It was suggested that they could now be advised they would be on a one month short term contract.

  ii)  Website for Parish  The working party had met and Cllr M E Wilson reported on the progress.  Cartmel - a link off the home page would be Community News.  This would include Parish Council information and Village Society activities.  A further page could include advance notices.  Cllr Bramwell suggested that it should be clarified and double-checked with Cartmel Traders that they give the go ahead for this Community News on their own website.    Cllr M E Wilson confirmed that some sort of ownership and management committee should be set up.  Cllr Barker questioned the Domain names – this was Demon for Cartmel and the Domain name for the Allithwaite site was included in the quotation for the first 12 months.    Proposed by Cllr M E Wilson, seconded by Cllr Bramwell that the quotation for £830.00 from Sandy Kitching for setting up the Community section of the website for Cartmel should be accepted and the quotation for £1,657.50 + £290.06 VAT (the VAT would be reclaimed) from Armitage Online Solutions for a new Allithwaite website be accepted.  Carried by Majority.  3 Abstentions.  Cllr M E Wilson confirmed that the cost for keeping running would not be significant and she would investigate grant funding from Neighbourhood Forum and Action for Rural Communities for help towards the setting up costs..
 iii)   Provision of Allotments – Parish Council Field   A Change of Use application from grazing land to allotments had been completed and Cllr Huggett had measured out the site for Phase 1 – 6 allotments and Phase 2 – 5 allotments.  He considered that phase 2 would only be completed if there was sufficient interest but that one application would save on re-applying at a future date.  The fee was £167.50.  Proposed by Cllr Huggett, seconded by Cllr Bramwell and Unanimously agreed that the application be submitted.  New Access Field Gate – Vicarage Lane.   County Council had confirmed that if the gate was not set back 4.5 metres from the highway a wider gate should be used.  Mr Moorhouse had suggested a 12ft gate.  A Vehicle Access Construction permit at £180.00 was required before any work could be done.  Proposed by Cllr Allen, seconded by Cllr Drinkall that the permit be applied for.  Unanimous.
  iv)  Cartmel Post Office  County Cllr Rod Wilson confirmed that he had met with a small group of Councillors to discuss problems and possibilities.  It was agreed to request that a representative from Post Office Ltd meet with them to confirm if the business of the outreach service was disappointing and if they thought the needs were being met.  Consideration would then be given as to whether things remain the same or if a survey of the Village needs to take place.
   v)   South Lakeland Area Shoreline Management Plan  Response to Consultation.  Cllr M E Wilson reported that she had visited local farmers who were not concerned about the sea defences as they thought they were sufficient – a lot of work had just been done.  They were concerned about the Environment Agency change of policy regarding clearing out the cuts. Only one clear out of cuts was now carried out resulting in summer crops becoming waterlogged.  This was good agricultural land but bad drainage and the farmers felt the Environment Agency should be doing more work and not relying on them.  Cllr M E Wilson agreed to put together and send a response.
  vi)  Clerk’s Report  The CALC newsletter had details of a new publication “Guidance on Administration Law for Town and Parish Councils with an updated “model” standing orders.  It confirmed that a review of Standing Orders should take place.  CALC are asking Cumbria Vision to arrange a presentation for all local councils regarding “The Scope for Renewable Energy in Cumbria”.  CALC has also arranged a meeting with CCC to discuss various highways issues, including snow clearance, gritting, highways repairs, Highway Stewards.   An acknowledgement re gritting road C5053 (Egg Pudding Stone corner to A590) had been received and an acknowledgement received from Tim Farron confirming that he supported the Sustainable Communities Act amendment.   Nominations for the Royal Garden Party – Chairman Cllr Huggett to be nominated.  District Councillor Report  Cllr M E Wilson confirmed that she would arrange a presentation regarding Farmers Markets for next month.  She had received various concerns from residents following walking around Allithwaite village, these to be followed up, but on the whole residents seemed very pleased with everything.  County Councillor Report  C Cllr Rod Wilson supplied a paper setting out Cumbria Policy in response to a Government consultation “A Safer Way”.  He felt that local highway engineers and the police were unsympathetic in relation to 20mph speed limits.  Gritting was discussed at Local Committee, agreed that a lot of people worked very hard, but could have been better – there will be a review.  Cllr Huggett asked why was gritting still being done on dry roads and that this was a waste of money – Cllr Wilson to feed this back.  Pot Holes  A National and local concern following the bad weather.  An extra £50k put into funding patching gangs by Local Committee with hopefully a further £50k to follow. Cllr Huggett complained about Haggs Lane which was now disintegrating following resent road surfacing – he considered quality control not being done properly. Cllr Wilson to feed this back.   CC Budget  Not an encouraging picture!!
Item 9) i)  Extra White Lines in Cartmel Village   Cllr Rod Wilson expressed thanks to John Bell and Keith Masser for help in producing the plan for further white lines. This work would be funded by members allowance.  He considered the lines should be applied and monitored with modifications in light of experience.  Cllr Huggett outlined the extra lines and discussion took place regarding a pedestrian “footpath” marking on the Causeway.  Cllr Cameron considered this should be on the hedgeside of the road.  This was agreed and Cllr Wilson would request this.

6.      FINANCE            
i)   Parish Council    Community a/c £669.54.  Business Base Rate Tracker  £18,435.37.   Community a/c £6,635.50.  Business Reserve £16,040.14.  Money Received  Pay & Display £989.90. Able Memorials Add Inscription Wendy Hadwin £36.00.   iii) Cheques for Approval  Clerk January  Salary £378.00 + £14.94  Expenses. Broadband £17.99.  Lengthsman 27hrs  @ £11 £297.00.  Mr P Barton January Salary £100.00. Mr T Newby January Salary £50.00.  Metric Group Ltd Maintenance P & D £102.54. SLDC Planning Fee Allotments £167.50.  Permission was given to apply for permit for new access gate on Vicarage Lane.  Proposed by Cllr Bramwell, seconded by Cllr M E Wilson that Finance be approved.  Unanimous.  The Clerk was having many problems with the Parish Council computer.  This was now six years old.  Proposed by Cllr Bramwell, seconded by Cllr Pascall that enquiries and prices should be obtained for a new one.  Unanimous.

7.   PLANNING 
    i)    Consideration of relevant planning applications   SL/2010/0051 Approved with concerns.  SL/2010/0066 & 67 Approved.

  1.      Applications Approved by SLDC:  Replacement Detached Garage Honeythwaite, Cartmel.  Conversion & Alteration – formation of 2 retail & 2 holiday apartments Priory Hotel,  demolition of Bungalow (Reddern) & construction of new Bungalow.

iii)    Applications Refused by SLDC  None to Date.
   iv)   Applications Recommended for Approval by Parish  Replacement Detached Garage Honeythwaite, Cartmel.
    v)  Applications Recommended for Refusal by Parish Council:  Change of use from Hotel accommodation Priory Hotel and  new bungalow construction Reddern, Cartmel.  (The Parish Council felt strongly that the Priory Hotel should be retained as a Hotel.  Following the loss of three bed and breakfast businesses in the Village, members felt it would be detrimental to lose further letting/bed & breakfast rooms and tourist accommodation which is vital in the heart of the Village.  They consider that the adjacent bungalow should be retained for provision of staff accommodation as was originally permitted.  Should the Priory Hotel discontinue to provide tourist letting rooms the bungalow should be demolished and no new construction, which would be overbearing and inappropriate, should take place.
   vi)  Abstention from Response  Erection of two agricultural buildings, formation of yard areas & agricultural access with associated landscaping (retrospective).  (Members did not know what was going on – were the buildings being used in connection with the farming business?  A request for the planning committee to conduct a site visit was proposed).
  vii)   Discharge of Conditions 3 & 4 Planning Application SL/2006/1006   The Coach House, Hard Crag House, Cartmel.  Noted.

8.   CORRESPONDENCE             
    i)  SLDC/Visiontwentyone Consultation on the future of public toilets in South Lakeland   SLDC currently operate 40 public toilets across the area costing £790,000.00.  Some are rarely used, others were not as accessible as they should be, a number need urgent upgrades. The Council wants to continue to provide toilets in key locations and must withdraw funding in other areas.  There will be a public exhibition at St Paul’s Parish Hall, Grange-over-Sands on Monday 1st March 3pm-6.30pm – a preview session for PC’s 2-3pm before the exhibition.
  
OTHER CORRESPONDENCE   None

9.   OTHER MATTERS 
   i)    King George V Jubilee Playing Field   A reply had been received from the Chairperson Viv Tunnadine to the letter raising concerns expressed by the Parish Council regarding the change of name of the playground, the erection of new equipment/totaliser sign and a new Constitution.  It appears that the committee had considered they had received permission for new equipment in the playground from the Parish Council at their presentation on 9th October 2008 – this permission approved refurbishment in principle - but not any specific details.  They had also contacted  SLDC and been given the advice that erecting various structures on land within the Parish Council ownership was permitted development rights, they considered this covered the totaliser sign.  The previous Parish Council representative on their committte had not provided regular feedback of their plans etc. which had resulted in misunderstanding.  A new Constitution had been adopted without Parish Council knowledge and some Clauses in this caused concern.  It was suggested by the Chairman that a meeting should be arranged to discuss these concerns.  All in favour.
  ii)    Allithwaite Playing Fields & Community Centre Association  New Constitution.  Cllr Pascall had provided a copy of the proposed new constitution.  Following slight amendments the Constitution was accepted.
 iii)    Parish Council Cottage – 1 Vicarage Lane, Allithwaite  Notice given for Tenancy.  The Clerk had received notice that Mrs Leviston had passed away.  Neville Leviston (son) gave notice that the Cottage would therefore be cleared out.  Rent paid upto 31st March 2010.  In the meantime enquiries to be made regarding a renovation grant.
  iv)   Application for Funding:  Citizens Advice Bureau, Mencap, Great North Air Ambulance  All these organisations were requesting grant funding.  The Citizens Advice Bureau had previously received £300 covered by Section 137 ( grants provided for the benefit of its area, or part of its area, or all or some of its inhabitants).  Proposed by Cllr Huggett, seconded by Cllr Pascall that a £300 grant be awarded to the Citizens Advice Bureau.  Unanimous.  The other organisations not to be awarded in line with Standing Orders.
   v)   Cumbria Highways – extra white lines in Cartmel Village  This item dealt with in County Councillor report above.   Prioritising Highways Works Programmes   A report at the South Lakeland District Association of CALC from Keigh Masser, Acting Area Engineer for SL confirmed there are 1600km of non-principal roads to be maintained and the budget allows for just 60km to be treated each year – only 80% can be surface dressed.  There are more than 130 improvement schemes on a list amounting to more than £1.5million, but CCC South Lakeland Local Committee only has £250,000 each year for Highways.  The Transport Maintenance Revenue Budget covers Highways response teams, patching, gulley cleansing, drainage repairs, signs and markings, verge maintenance (mostly grass cutting) and fences/remedial earthworks.  The long list would require £4 million per annum and the actual budget is £1.9 million for 2009-10 (which includes Highway Stewards).  Scoring priorities for work are:  The state of the road (number of defects and its age);  The importance of the road (A down to unclassified and use by HGVs); The number of accidents; Proximity to a school etc.
10.    QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
         Cllr M E Wilson  Reported sunken road to Humphrey Head.   It was considered traffic to extension work at the Waste Water Treatment works caused a lot of the damage.  This road had been reported to highways several years ago and an inspection had been requested.  To be reported again.  Cllr Wilson questioned if permission had been received to make new access at Taranaki Villas.  Enquiries to be made.
Cllr M Wilson   Reported access needed in Car Park through bar gate on Sunday 9th May.  It was considered that the gate would be open during this Sunday in May.
Cllr Drinkall  Asked if anyone knew what work was being carried out at the land top of Holme Lane?  Reported a large pot hole at Outerthwaite.  Reported stones on the verge at The Pastures had been moved forward.
Cllr Pascall  Asked whose responsibility it was to replace top coping stone at Wheel House Bridge?
          Cllr Unsworth  Reported water leak at Cartmel Cemetery.  Cllr Huggett would report to PCC.  The Clerk asked Cllr Unsworth if the grey bin was being used and emptied satisfactorily.  Cllr Unsworth confirmed he checked on all the bins at the Cemetery and that all seemed OK – thanks were expressed to him for this.

The working group would meet to progress the Parish Plan.  To be on next months Agenda.

The Meeting closed at 10.00pm and the Chairman thanked everyone for attending.   The next meeting will be held in The Village Hall, Cartmel on Thursday, 11th  March 2010.

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Minutes of the Meeting held in Cartmel Village Hall on Thursday, 14th January 2010.

PRESENT:  Cllrs Huggett, (Chairman), Allen (Vice-Chair), Barker, Bird, Derbyshire, Drinkall, Palmer, Pascall, Shepherd, Unsworth, M Wilson.   M E Wilson, County Councillor Rod Wilson (for part of the meeting). 1 member of the public.


1.    APOLOGIES FOR ABSENCE   Cllr Cameron

2.  APPROVAL OF MINUTES AS CIRCULATED  The Minutes of the Meeting held in The Village Hall, Cartmel on Thursday,  10th December 2009 as circulated were approved.  Proposed by Cllr Pascall,  seconded by Cllr Derbyshire and signed as a true record.

3.    DECLARATIONS OF INTEREST  Declarations of personal / prejudicial interests in respect of items on Agenda.  Cllr Barker for Planning Application SL/2009/1071

4.    PUBLIC PARTICIPATION IN RELATION TO ITEMS ON THE  AGENDA  None at this point.

5.     BUSINESS ARISING FROM MINUTES                                      i) Cartmel Car Park  The working party had met with Rachel Beadling, Holker Estates.  Several Clauses had been amended one had been deleted.  The Chairman was concerned that there was not a Clause that committed the land to be a public Car Park.  Unfortunately, Holker could not agree to a covenant being imposed against the title to its own land which would restrict its use forever.  They considered that the planning system provided sufficient reassurance for the PC.  Cllr Huggett confirmed that he thought that this could not be pursued further.  The final draft would now be forwarded to the Legal Department at CALC.  All Councillors would receive the draft for the next meeting with any further recommendations.  Cllr M E Wilson considered that a statement of intent  should be requested from Holker regarding the 14 days notice to remove the recycling bins. 

ii)  Website for Parish  A meeting had taken place on 13th January.  A draft mock-up of home page and link-ups was provided.  Administrator now needed for website.  It was not sure how time consuming the administrator job would be.  A further meeting was arranged for 10th February.

iii)   Provision of Allotments – Parish Council Field   Due to the Christmas break and bad weather nothing further had been done re allotments.  Cllr Huggett needed to measure out plots.  David Whitehead, CCC had provided plan of new gateway access to highway.  Cllr Huggett considered it would be better to meet Mr Whitehead on site to further explain to him the proposals.

iv)  Cartmel Post Office  County Cllr Rod Wilson had received information about the Post Office Essentials scheme which was a new type of Outreach service piloted by Post Office Ltd which delivers a range of core Post Office products and services located within retail outlets.  Cllr Wilson considered we had been treated badly and that Post Office Ltd should look again at the service being provided.  More information would be requested from Tim Farron regarding the set up costs etc for a full time service in a retail outlet.

v)  Clerk’s Report  A new Highway Steward programme had been provided.  A letter confirmed that the programme had been adjusted to reflect feedback from the Highway Stewards on individual Parish workloads. It could be considered that because of the Lengthsman  we were not getting the Highway Steward as often.  Cllr Huggett confirmed that because of Christmas holidays and the extra workload during the bad weather we had missed out on two slots.  Cllr M E Wilson considered the programme could be better organised and funded at Local level and that the County and District Councils should work out and decide what to devolve down.  Sustainable Communities Act Amendment Bill   Alistair Burt MP has agreed to adopt the bill as his Private Members’ Bill.  More MP’s are needed to urge the government to give the Bill the Parliamentary time it needs to become law.  All Councillors were asked to write to their MP to urge them to sign EDM143 in support of the Bill. Information on the bill can be found on www.localworks.org.  The Clerk was asked to write to Tim Farron to ask for his support and to e-mail a sample letter to Councillors for them to write in support of the Bill.  District Councillor Report Cllr M E Wilson provided maps for the Shoreline Management (see Item 8).

vi) County Councillor Report  County Cllr Rod Wilson reported on the complaints received during the bad frost and snow which had caused many problems due to lack of salt and grit on roads and pavements. He considered a lot of debate would take place regarding the gritting system which he considered had not worked.  He asked for a letter to be sent to County Highways to add Egg Pudding Stone to A590 road on the Priority gritting route.  This was the main signposted route to the M6.  (Cllr Wilson left the meeting).

6. FINANCE            
i)   Parish Council    Community a/c £278.17.  Business Base Rate Tracker  £18,435.37.   Community a/c £5,445.30.  Business Reserve £16,040.14.  Money Received  Pay & Display £1,026.10. HM Revenue & Customs £179.12 repayment of VAT. Barclays Bank PC interest £2.43. CP Interest £1.62. Mrs Leviston, Rent £819.00. BT wayleave £157.50.   iii) Cheques for Approval  Clerk December Salary £378.00 + £16.52  Expenses. Broadband £17.61.  Lengthsman 19hrs  @ £11 £209.00.  Mr P Barton December Salary £100.00. Mr T Newby December Salary £50. Robinsons Electric Car Park lamp £24.70.  Proposed by Cllr Bramwell, seconded by Cllr Allen that Finance be approved.  Unanimous. 

7.   PLANNING 
i)    Consideration of relevant planning applications   SL/2009/1071 (Approved); 1105/06/07 (Refused); 1116 (Withdrawn); 1132 (Abstained).

ii)   Applications Approved by SLDC:  Front entrance Porch Cornbrook House, Cartmel.  Facing of walls with Siberian larch board The Grandstand Cartmel Park.  Re-roofing & installation of replacement roof lights on rear roof slope Priory Hotel, Cartmel.  Change of use from grazing land to form extension to golf course Grange Fell Golf Club.  Alterations The Village Shop, Cartmel.  Car Port & raised garden Jack Hill Cottage, Allithwaite.

iii)   Applications Refused by SLDC  None to Date.


iv)  Applications Recommended for Approval by Parish  Alterations The Village Shop, Cartmel.  Change of use from grazing land to form extension to golf course Grange Fell Golf Course.  Garage with Store over   Damson Byre, Allithwaite.

v)   Applications Recommended for Refusal by Parish Council:   None to Date.

vi)   Application Withdrawn  re-modelling of internal walls Ford House, Cartmel.

8.   CORRESPONDENCE             
i)   SLDC Code of Conduct Training 2010  11th February in Kendal, 11th March in Ulverston.  Both these dates coincide with PC meetings.  The Clerk asked for the names of any Councillor wishing to attend.

ii)   CCC Road Closure Order  Vicarage Lane, Allithwaite – 9th February 2010 (anticipated 3 days work).  This was to allow for renewal of a BT pole.  Noted.

iii)   Mrs P Whitehead, Priory Cottage, Cartmel  Concern re state of roads in the area.  Mrs Whitehead had been involved in an incident when a large stone lying in the road had ruined a tyre.  Members were sympathetic but considered there was little that could be done as this was due to vibration and old walls. 

iv)   Shoreline Management Plan for the North West  Public Consultation – discussion session 25th January 6-8pm.  The shoreline management plan is currently under review.  Displays will be at SLDC reception w/c 18th January followed by discussion session.  Cllr M E Wilson urged Councillors to attend.

v)   Parish Paths Initiative  Project ideas for grants to improve local footpaths.  Cllr Shepherd suggested the footpath through Templand farm could have a pedestrian gate next to the farm gate.  Further suggestions were requested  - applications needed before end of May.

OTHER CORRESPONDENCE   Correspondence had been received from King George V Playing Field – this would be on next months agenda.

9.   OTHER MATTERS 
i)   Salt & Grit Bins  Review of Locations.  Cllr Rod Wilson requested a list of locations where it was thought a salt/grit bin was needed – 11 suggestions were made.  Cllrs were asked to inspect the present bins for further salt supplies.
ii)    Newsletter 2010  To approve date of Issue 25.   It was suggested the next edition should be published in April.
iii)   Parish Field Grazing Rights 2010  To approve grazing rights.  Proposed by the Chair and Unanimously agreed to ask Mr Moorhouse if he wished to continue with the rights. 
iv)  Grass Cutting 2010  To approve grasscutting contract.  Proposed by Cllr M Wilson, seconded by Cllr Barker that Jon Wright be asked to continue.  Mr Wright had confirmed the price the same as last season.  Unanimous.
v)  Cemetery Charges 2010  To approve charges.  Proposed by Cllr Bramwell, seconded by Cllr Barker that the charges be the same as the Church Commissioners with Council half fee into existing graves.  Unanimous.

10.    QUESTIONS/ANSWERS/REPORTS/COMPLAINTS
Cllr Allen  Thanked Cllr Huggett on behalf of Cartmel residents for the excellent job he had done gritting in the Village.
Cllr Unsworth   Wondered if the old red telephone box could be reinstated.  The PC have tried for this before but it was suggested that the Village Society might take on this scheme which would probably need funding from them.
Cllr Derbyshire  Confirmed he had attended King George V Playing Field January committee meeting.  It was proposed that they would start playground improvements with their funding received so far.
Cllr Huggett   had been asked if anyone had complained about milk tanker driving through village.  Cllr Allen confirmed it was the speed of the tanker that had been complained about.

The Meeting closed at 9.40pm and the Chairman thanked everyone for attending.   The next meeting will be held in The Village Hall, Cartmel on Thursday, 11th February 2010.